Connections

 

 

Trustee Rick Renfro reported the association ended August 2025 with approximately $1,695,808 in liquid assets. The total Association operating income for the month of August was $253,673 and was worse than the budget by $5,305. Our total operating expense was $328,245 and was $23,929 worse than the budget. $55,116 was due to the additional work associated with the pool renovation and fitness center. The total net income for the month of August was $28,235 worse than the budget. The net year to date income is $215,432 better than the budget.
Access Control and Administration were under budget. The 19th Hole performance was better than its budget. The Pro Shop and Golf Course, including payroll, is $126,335 better than its budget year to date. Total payroll expense for the entire association was better than the budget for the month of August and is better than the year-to-date budget. The year-to-date performance continues to be strong.

 

 

Trustee Rick Renfro reported the association ended July 2025 with approximately $1,831,900 in liquid assets. The total Association operating income for the month of July was $284,900 and was better than the budget by $62,231. Our total operating expense was $436,228 and was $91,218 worse than the budget, of this amount $84,571. This was due to the additional work associated with the pool renovation and fitness center, which was previously approved. The total net income for the month of July was $28,986 worse than the budget. The net year to date income is $244,858 better than the budget. 
Access Control and Administration were under budget. The 19th Hole is $38,578 better than its budget year to date. The Pro Shop was better than its budget and is better than the year to date budget by $70,538. Total payroll expense for the entire association was worse than the budget for the month of July by $12,898 but is better by $71,733 year to date. The pool and fitness center expenses will have a negative drain on or liquid asset account balance over the next month as the project nears completion. The overall financial performance for the month was very strong and the year-to-date performance continues to be strong as well.
The association received $12,965 from Marina Village for their road use.
Additionally we have received $417,891 in prior year late fees, and maintenance and recreation assessments. Our in-house collection efforts by our staff are paying dividends. Fourth of July donations reached a new high this year at $22,236.

 

 

Trustee Rick Renfro reported the association ended May 2025 with approximately $2,075,506 in liquid assets. The total Association operating income for the month of May was $306,816 and was better than the budget by $62,197. Our total operating expense was $339,758 and was $32,477 better than the budget. The total net income for the month of May was $94,675 better than the budget. The net year to date income is $240,287 better than the budget. Total payroll expense for the entire association was under budget for the month of May. The overall financial performance for the month of May was very strong and the year-to-date performance continues to be strong as well.

Recommended to close the Sunflower Bank account and move it to another bank. This was approved. 

Recommended purchase of 39 surveillance cameras at a cost of $5,500. This was approved.

Recommended accepting the offer on property 11-13-02 with a payment of $9,000. This was approved.

 

Trustee Rick Renfro reported that the POA ended May with $2,127,326 in liquid assets. Administration, 19th Hole, Pro Shop and POA Maintenance were all better than its budget including payroll. The total Association operating income for the month of April was $346,465 and was better than the budget by $32,035. Our total operating expense was $449,429 and was $29,825 better than the budget. The net year to date income is $146,210 better than the budget. Overall financial performance for the month of May and the year to date is very good.

o Recommendation for additional expenses for the continued pool renovation work in the amount of $35,000. This additional cost is to cover the following items; Dirt and labor to spread, Relocate existing sitting area canopy to cover the new pool equipment, Enclose pool equipment area, Enlarge the concrete pad for additional sitting area on the south side of the pool, Reinstall existing fence and add new sections as necessary, Purchase and install sails and post to cover all or part of the new sitting area. This was approved.

Monthly

Trustee Rick Renfro reported the POA ended March with $2,264,924 cash on hand. He reported that the Administrative Office was under budget. The Pro Shop and 19th Hole exceeded their budget. The total Association net income in March was $28,050 better than the budget. Rick also stated that the overall financial performance for the month of March and the year-to-date performance are very good.

Approved the addition pool renovation expenses to build a 24’ X 24’ concrete pad with a cool seal topping to match the pool area. The total cost is $6,000. The Civic Association has graciously donated $3,000 to help cover the cost and the POA will pay the remaining $3,000.

o Approved the purchase of 18 new hole signs for the golf course for $7,200. Over $6,000 in sponsorship monies has been promised to pay for the hole signs.

Annual

WS POA BUDGET 2025

Trustee Rick Renfro reported the POA ended February with $2,447,772 cash on hand. He reported that the Access Control and Administrative Office were under budget. Due to the weather, the Pro Shop and 19th Hole exceeded their budget. The total Association net income in February was $4,807 worse than the budget. Rick also stated that the net year to date income is $55,036 better than the budget.

Approved the removal of the analog telephone line at Access Control.

o Approved a change order for the pool renovation work in the amount of $20,000. It was found that parts of the existing pool did not have the required amount of concrete.

o Approved re-instituting Small Claims Court debt collection action for those property owners who owe significant amounts.

o Approved the write-off of $7,267,495 in uncollected debt for the years 2021 and prior as required by the four-year statute of limitation.

Trustee Rick Renfro reported the POA ended January with $2,507,483 cash on hand. He reported that the 19th Hole Bar and Grill, the Pro Shop, Access Control, Administrative Office, Golf Course Maintenance, and WS Maintenance all outperformed their budgets. The total Association net income in January was $62,205 better than the budget and operating expenses were $38,745 under budget. Rick also reported that our annual insurance expense was over budget by $11,697 and the POA is currently working to ensure we are receiving the best rates possible and reviewing coverage on an item-by-item basis. He also advised that although January started out well, we are spending an extraordinary amount of money in the first quarter with the pool and bath house renovation and the bunker and driving range improvements. Rick reminded everyone that these monies are available due to several years of savings for these events and the ability, in the last couple of years, for the POA Administration to implement some cost saving measures.

• Recommendation to invest a portion of our cash-on-hand in a high yield Certificate of Deposit for six months was approved.

Trustee Rick Renfro was reported the POA ended 2024 with $2,154,244 cash on hand. He further reported that 310 property owners prepaid their 2025 assessments during November and December. Rick reported that the 19th Hole Bar and Grill and the Pro Shop contributed $154,337 above their 2024 budget. Access Control, Administrative Office, Golf Course Maintenance, and WS Maintenance all outperformed their budgets. The total Association net income for 2024 was $38,348 better than the budget.

 

 

 

Budget Committee Report. Trustee Rick Renfro reported the POA ended October 2024 with $1,363,375 in liquid assets. He further reported the total POA net income for the month was $3,773 over the budget and is $284,384 over budget for the year to date through the end of October. All operational business areas exceeded their income budgets for the month. Total payroll expenses were under budget for the month of October. The total Association operating income for the month of October was less than the budget by $19,800 and is $38,660 better than the budget year to date. Total Association operating expense for the month of October was under the budget by $16,027 and is 383,044 over the year-to-date budget.

Trustee Rick Renfro was absent, and President Jo Matthew reported the POA ended September 2024 with $1,732,967 in liquid assets. She further reported the total POA net income for the month was $78,720 better than the budget and is $278,794 over budget for the year to date through the end of September. All operational business areas exceeded their income budgets for the month. Total payroll expenses were under budget for the month of September. The total Association operating income for the month of September was less than the budget by $11,764 and is $61,107 better than the budget year to date. Total Association operating expense for the month of September was over the budget by $222,317 due to the cost of the garbage trucks.

POA purchased two new compacting garbage trucks – this decision has been over three years in the making and is why the decision was made a few years back to move to hinged trash cans. In the spring of 2023, Operations Manager Clayton Creel presented a cost analysis to the BOT about the rising double-digit costs of household debris pick up. Private company compactors and disposal of debris is an ever-rising expense. Trustee Renfro did another cost analysis and Internal Financial Manager Henshaw verified the analysis that indicates a $30,000 a year savings in private company costs combined with labor savings for a total projected savings of $40-$50,000 a year. The life expectancy of the trucks is 15-20 years so savings should increase each year. With the commencement of use of these trucks, household debris pickup will change to once a week and cardboard pickup will be picked up separately twice a month. 

Budget Committee Report. Trustee Rick Renfro reported the POA ended August 2024 with $1,783,635 in liquid assets. He further reported the total POA net income for the month was $33,408 better than the budget and is $81,881 over budget for the year to date through the end of August. All operational business areas exceeded their income budgets for the month. Total payroll expenses were under budget for the month of August. The total Association operating income for the month of August was over the budget by $42,464 and is $72,038 better than the budget year to date through August. Total Association operating expense for the month of August was over the budget by $9,056. The Association is currently $153,919 over the year-to-date expense budget due in part to the 2023 road expense of $154,360 that was paid in January.