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Extracted directly from Documents and Governing Policies files
2025
September
It was reported that roadside and hayfield mowing continues and 5 dead trees have been removed. Both the FM356 Entrance Westwood Shores signs were removed. Drain projects have
been completed on Indian Harbor, Chapel Hill, Deep Springs, and Heatley. Staff assisted in laying the sod around the pool and new cameras around all the POA buildings have now been installed.
Approved to expense $10,000 to replace the metal roof at the maintenance office. The POA will provide the materials and the labor will be assigned to
D&L Baughman, Inc.
August
It was reported that roadside and hayfield mowing continues to run smoothly. Removed several trees downed on roadways and 5 more dead trees are scheduled for removal. Assisted with the transfer pump water line repair and replaced alternator and wheel bearing in the KIA. Sand Lake vegetation was sprayed and the overflow was cleaned off.
Reminder: The vegetation pile is for vegetation only. Lumber and trash are not permitted in the vegetation pile.
July
It was reported that heavy haul drop-off totaled 50 yards. Roadside mowing continues, and cleaning up debris continues. The hay fields continue to be mowed as weather permits. A new grill/stove was installed in the 19th Hole, and lights were replaced in the club house ice machine room and above serving tables. New boat cleats were added to the boat ramp dock and bulkhead. Diversified has started the culvert repair on Westwood East; however, other current drainage projects are on hold until new fiber optic lines are installed.
June
Chris Williams reported that weekly trash continues to run smoothly. Heavy haul drop off totaled 60 yards. Roadside mowing continues and cleans up storm debris as needed. Repainted the 19th Hole ceiling. Replaced lights in the boat stalls and put up new boat dock markers. Dam spillway was cleaned out and removed 13 dead trees from POA property. Assisted the pro-shop with locating sewer and water connections for the pool and bath/fitness projects. Current drainage projects are in process or will soon begin. Removed lake debris from POA office and boat ramp.
May
Trustee Deta Rogillio reported the weekly trash continues to run smoothly .The heavy haul drop off was approximately 40 yds. of trash. Roadside mowing, weed eating and debris pick up continues. Replaced lights above the buffet serving table area along with the lights in the 19th Hole. Repaired electrical run to the clubhouse fountain and repainted the kitchen door in the club house. The thermostats and heating elements for the 19th Hole water heater were replaced. Removed the broken ceiling fan in the fitness room. Did a test run with the rock asphalt bags and will continue monitoring how it holds up. Drainage projects are ongoing on Shallow Springs and Westwood East at Townhomes.
April
Maintenance Supervisor Chris Williams was absent, and Trustee Jo Matthew reported for the Maintenance Department. Heavy Haul pickup for April totaled approximately 160 yards of trash, 6 dead trees were removed from POA property, 11 work orders completed with 2 scheduled for completion, roadside ditch lines are being mowed, and daily trash pickup is running without problems. The drainage project on Westwood West was completed, drainage project on Shallow Springs is ongoing, and the next round of drainage projects are being reviewed. A beaver was removed from Horseshoe Lake; Aqua Tek has treated additional lake areas, and Diversified has completed the tree trimming from roads.
March
Maintenance Supervisor Chris Williams reported the Maintenance Department that weekly trash pickup continues to run smoothly; completed ditch clean out at Coral Gables and Cottonwood, and Great Bluff; drainage projects in progress at Shallow Springs and Broadmoor; upcoming drainage projects are Chapel Hill, Indian Harbor, Fairway Bridge culverts, and Lazy Springs. Maintenance installed a new ramp at side Clubhouse door; removed the wall in the Clubhouse for the water filtration system; removed parts of the sidewalk at the Pro Shop for new sidewalk project; roadside mowing and weed eating; storm debris; and cleaning up underbrush in the mowing lanes. Eight trees have been scheduled for removal. Planned for April are mowing hay fields; continuing drainage projects; mowing lanes clean up; mowing weed eating; and replacing and repainting curbs around Clubhouse parking lot.
February
Maintenance Supervisor Chris Williams reported the Maintenance Department had received 60 yards of trash in the heavy haul drop-off, that new security cameras had been installed around the Maintenance facility and one illegal dumping had already been caught and referred to law enforcement, they had repainted the ceiling above the bar inside the 19th Hole and inside the Access Control building, new signs have been installed around the Maintenance facility showing drop-off sites and notifying of the cameras, and boat dock striping was completed. He advised that Diversified Pier and Bell has started the culvert replacement on Palm Springs, that the trash runs are running smoothly, and reminded that cardboard boxes should not be placed in a trash bag and will not be picked up during the weekly trash run. Cardboard is picked up the first Monday of the month provided it has been broken down and is tied or taped together.
- Purchase of a used Ford F-250 diesel truck to replace the unusable Ford F-150 for $19,999 was approved.
January
Maintenance Supervisor Chris Williams reported on trees recently removed, storm cleanup of debris and culverts cleared, Mailbox areas have been cleaned and will be monitored every few weeks, re-striped parking lot at the POA Office and have started re-striping the boat ramp. Also, Diversified Pier and Bell has completed the culvert reworking on Fairway and Bluebonnet and have replaced worn out culverts on Birch and Bayport, and the wall on the east end of the Clubhouse is scheduled for completion in February. Work on the culvert on Palm Springs and the driving range is scheduled for February. Maintenance has also replaced the lighting in the Mailbox areas, mowed roadside ditches, mowed, and removed leaves and debris in Townhouse area, daily PMC sheets are in effect and are being completed daily. Maintenance continues road work continues throughout the subdivision, weekly trash pick-up with the new trash trucks, and monitor plumbing around all POA buildings daily during the freezing temperatures. Chris reminds us that Heavy Haul drop-off is only on the first full week of the month and only on Wednesday and Saturday of that week. The brush yard is open every Wednesday and Saturday from 8 am until noon for vegetation and cardboard drop off.
2024
November
Maintenance Supervisor Chris Williams reported that the new compacting trash trucks had successful test runs and have started running the trash pickup, dead debris has been targeted for pickup in the mowing lanes and they have started cleaning up intersections blocked by vegetation, preventative maintenance sheets are now in place and being used, the transfer pump for golf irrigation has been replaced, and have cleaned up the shop yard and reorganized the storage areas.
October
Maintenance Supervisor Chris Williams was absent and President Jo Matthew reported that the 19th Hole grease trap was dumped and cleaned, heavy haul pick up was completed, hired two more part-time employees, weed eating and mowing has been caught up throughout the subdivision, replaced motor on lake transfer pump, repaired broken gate handle at boat stalls; replaced broken netting around shop yard, and cleaned POA office roof of branches.
[ Modified: Tuesday, 30 September 2025, 11:51 AM ]