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Extracted directly from Documents and Governing Policies files
2025
September
Trustee GM Cox stated one pothole was filled using one and a half bags of Rock Asphalt, on a road that is heavily traveled but the patch did not hold up. The remainder Rock Asphalt will be put down in areas that do not have heavy traffic. The committee obtained quotes for road repair for Meadow Lake Drive and the Dawn’s Edge Fairway loop. Quotes were also obtained for ditch work along these same roads.
Approved to accept Waters Construction’s bid for road work and ditch work on Dawns Edge Loop and for Meadow Lake Drive. This will be funded through 2026 budget.
July
Trustee GM Cox reported that the maintenance department has purchased a Chop Saw to assist with road patching projects. A pallet of the material has been donated and will be used in the repair of potholes and monitored over time to assess the functionality. The committee has received the road paving cost from Waters Construction and will be working on a proposed road work budget request.
May
Trustee Ron Auvenshine stated they held an impromptu meeting at Westwood East and Bayport to witness the application of Rock Asphalt into the pothole. The committee will monitor the pothole to see how it holds up.
April
Monthly
There was no Streets and Roads Committee meeting for the month of April.
Annual
· Approved double barrel culvert repair on Bluebonnet and Fairway (near the
mailboxes). Work completed by Diversified.
· Identified and approved approximately 500’ section of drain pipe repair along Palm Springs. Work completed by Diversified.
· Approved tree trimming throughout Westwood in order to facilitate school bus and
emergency vehicle access. Work completed by Diversified.
· Approved culvert replacements for Bayport. Work completed by Diversified.
· Approved new lane culvert replacement on Birch. Work completed by Diversified.
· Facilitated Maintenance repairing a lane on Lakeside.
· Maintenance observed erosion damage on Meadow Lake near the head of Horseshoe Lake. Committee members requested water testing of the neighboring property’s run off and a quote from Diversified for repair of the area.
· Committee members identified an area off Palm Springs that requires a ditch to facilitate drainage. Committee members met with Maintenance Supervisor Chris Williams who advised he would work with Diversified in the area.
· Committee members canvased Westwood Shores 26 miles of roadway. Due to funding, no roads were repaired. Members did identify several ditches that required attention, and Maintenance has been active in addressing the identified areas.
March
Trustee Liaison Ron Auvenshine reported that the Committee continued to focus on improving drainage. The Committee reviewed the report of flooding from the tiny home subdivision under the fence on Meadow Lake Drive. Trinity County shall be contacted to ensure the flow does not contain sewage. Due to some flooding in the Townhouse area from the fairway on hole 18, Golf Course Maintenance shall re-dig the ditch. Reports of additional areas with drainage problems shall be investigated.
February
Trustee Liaison Ron Auvenshine reported that the Committee drove the subdivision and reviewed 39 areas that were identified as having drainage issues. They identified which issues were the responsibility of property owners and which are the responsibility of the POA.
January
Trustee Liaison Ron Auvenshine reported that the Committee recommends adding rock/road base to the lane leading to 7 Meadowview. He reported that Diversified Pier and Bell has completed the culvert projects. More ditches and culverts are being identified that need work and are being referred to WS Maintenance.
Bid from Diversified Pier and Bell LLC for the cutting of roadway limbs in the amount of $45,600 approved.
2024
November
Trustee Liaison Ron Auvenshine reported that the Committee reviewed bids to replace Birch and Bayport Streets culverts, and reviewed the proposal to replace culverts behind houses on Palm Springs that have collapsed in spots. Ron reminded residents that they are responsible for cleaning their culverts so runoff water can flow properly.
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- Approved bid by Diversified Pier and Bell to replace culverts on Birch and Bayport Streets for $8,600.
- Approved removal of failed culvert and installation of new culvert along Palm Springs by Diversified Pier and Bell for $29,600.
October
Trustee Liaison Ron Auvenshine reported that the Committee divided into two groups and drove all 26 miles of roads within the community. They are working up possible solutions to the repair of a collapsed culvert off Palm Springs. Communicated with Maintenance Supervisor ditches and culverts that need work. A recommendation will be part of a bid on culvert repair at Blue Bonnet and Meadow Lake.
[ Modified: Tuesday, 30 September 2025, 11:58 AM ]