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Extracted directly from Documents and Governing Policies files
2025
September
Trustee Ron Auvenshine reported the areas that have been in need of improvements over the last several months. Members acknowledged the challenge of hiring and maintaining staff. The committee has divided the neighborhood into 5 sections and reports on each section. The maintenance issues identified are then reported to the POA staff and supervisors. Specific maintenance issues were listed on their reports.
July
Trustee Ron Auvenshine reported the committee will be working on several ideas to help “reimagine” areas of Westwood Shores. Maintenance issues that were reported were structures that need repainting, entrance curbs needing paint, clearing of ditches to continue, and better lighting in the front mailbox area.
May
Trustee Ron Auvenshine shared the committee has added an adjunct member and will see how that position will work. Discussed having a Community wide event in the fall for removal of debris and general cleanup of the neighborhood. Maintenance issues the committee noticed were sent to the Maintenance and Recreation supervisors. One noted area that needs to be improved is weed eating. The committee noted the positive actions with property owners by the staff along with the improvements that are being made.
April
Monthly
There was no Maintenance Committee meeting for the month of April.
Annual
Westwood Shores POA Maintenance Committee Report April 25, 2025
I would like to share a brief overview of the Maintenance Committee’s efforts over the past 12 months. As you may or may not know, this was a new Standing Committee that was added last year. The purpose was to serve as an additional set of eyes and support for our dedicated maintenance department. With limited staff and a growing list of responsibilities, our maintenance workers and managers cannot always be everywhere at once. Westwood Shores encompasses some 1150 acres, 9 inland lakes, 26 miles of roads, and has multiple buildings to manage and take of. Their goal has been to work collaboratively to maintain and enhance the quality, safety and overall appearance of our shared community spaces.
Committee members routinely walked the property, drove the roads and viewed facilities in order to identify maintenance and safety needs and promptly communicated these to the specific department managers and POA Staff and Board.
Some of the maintenance issues the committee identified and were addressed throughout the past year were the following:
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- · Cleanliness of mailboxes
- · Ditches that needed to be cleaned out
- · Grounds around the POA Office
- · Lighting issues
- · Plumbing issues
- · Debris Removal
- · Marina cleanliness and lighting
- · Interior lakes public access areas
- · Potential immediate safety concerns
While not responsible for financial decisions, the committee remained mindful of budget constraints when offering areas of maintenance need. While moving forward, the committee will continue to be proactive in their support and communication in order to benefit the entire community.
The Board appreciates the collaborative work between this committee, the department managers and the broader community. Maintenance in our community certainly requires a team effort. As Volunteers, we are all called to be partners in stewardship – ensuring that our community remains safe, attractive and functional for everyone.
I along with our Board want to thank the six volunteer members of this committee that served. To each of you, serving as a volunteer and your commitment to make Westwood Shores a better place to live, makes a difference.
Jo Matthew
POA Board Liaison
March
Trustee Liaison Jo Matthew reported that the Maintenance Committee will being tracking the number of times the same item is reported. The committee discussed their role as additional eyes within the community to help make it the best it can be.
February
No Maintenance Committee was held.
January
Trustee Jo Mathew reported that the Maintenance Committee is working hard to identify areas of maintenance and prevent small problems from becoming larger. Some of the issues are replacing the lighting throughout the Clubhouse, Townhome yardwork, and identifying ditches that are filled with debris. The Committee also identified areas of noted improvement such as the cleaning of the mailbox areas and new lighting, mowing throughout the community, some ditches have been cleaned, the pier at the Marina has been rebuilt, boat stalls have been cleaned, and removal of debris around the POA Office.
2024
November
No Maintenance Committee meeting for October.
October
Trustee Liaison Jo Matthew presented the Maintenance Committee Report. She stated that the Committee discussed how the maintenance department works and the Board transitioning to programs that will make things more transparent. Issues found by members were reviewed and reported to the appropriate department manager.
[ Modified: Tuesday, 30 September 2025, 12:02 PM ]