POA Administration

The Country Club

Westwood Shores POA

205 Westwood Drive East

Trinity TX 75862

Hours of Operation:
    • POA Office: 8am – 5pm Monday thru Friday (Closed 11:30 – 12:30pm on Fridays)
    • Pro Shop: 7am – 7pm Tuesday thru Sunday (Closed Mondays)
    • 19th Hole Bar & Grill: 7am – 8pm Tuesday thru Sunday (Closed Mondays)
Contact Us by Phone:
    • Office: (936)-594-3805
      • Option 1 for Access Control
      • Option 2 for the Pro Shop
      • Option 3 for the 19th Hole Bar & Grill
      • Option 4 for the Administrative Offices’
      • Fax: 936-594-7062
      • 19th Hole Bar & Grill: (936)-594-9172
      • Emergency Back Up Line for Access Control:
        (936)-594-5755
        (please only use this number when the main number is out of service)

POA Personnel

Customer Service
      • Alyssa Wilson, Accounts Receivable:
        • awilson@westwoodshorespoa.com
      • Jessica Hardy, Accounts Payable:
        • jhardy@westwoodshorespoa.com
        • bills@westwoodshorespoa.com
      • Christina Rowe, ACC/DRV Coordinator:
        • crowe@westwoodshorespoa.com
      • Lawana Hayes-Hadnot, Collections:
        • lhayes@westwoodshorespoa.com
Management Team
      • Bradley Burkeen, Community Manager:
        • bburkeen@westwoodshorespoa.com
      • Chris Williams, Maintenance Manager:
        • wwpoamaint@gmail.com
      • Dexter Pitts, Access Control Manager:
        • access@westwoodshorespoa.com
      • Josh Dixon, Director of Golf:
        • jdixon@westwoodshorespoa.com
      • Trista McDonald, 19th Hole Manager:
        • tweaver@westwoodshorespoa.com
Emails
      • General Information: info@westwoodshorespoa.com
      • Transfers and Resale Information: transfers@westwoodshorespoa.com
      • ACC Information: acc@westwoodshorespoa.com
      • Employment Information: hr@westwoodshorespoa.com
      • Collections and Delinquency Information: collections@westwoodshorespoa.com
      • Clubhouse and Amenity Reservations: tweaver@westwoodshorespoa.com
      • Pro Shop and Tee Time Information: jdixon@westwoodshorespoa.com
      • Accounts Payable: bills@westwoodshorespoa.com
      • Access Control Information: access@westwoodshorespoa.com

(Please note: email should not be used for emergency or time sensitive information – and guest lists should be entered into the Gate Sentry System)

 

2025/2026 Board of Trustees

The Board of Trustees is responsible for governance and operation of the community and is comprised of 7 members elected by the community and serving staggered terms.

Mission Statement

The Westwood Shores Property Owners Association Board of Trustees serves all property owners by managing business affairs prudently, protecting and enhancing property values, promoting community and encouraging a safe environment.

Meetings are held the 4th Monday of every month at 9:00 AM at the Club House.

    • Deta Rogillio – President
    • Jo Matthew – Vice President
    • Ron Auvenshine – Secretary/Treasurer
    • Susan Keel – Trustee
    • Rick Renfro – Trustee
    • Cheryl Savage – Trustee
    • GM Cox – Trustee

Got questions for POA board send email to: poaboard@westwoodshorespoa.com

EMERGENCY NUMBERS

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Committee Assignments

Board Committees – Purpose & Structure

Committees are advisory to the WS POA Board and meet as needed. The Community Managers are ex-officio members of the committee. Department Supervisors are invited to meetings as deemed necessary.

WS POA Board Liaison to Affiliated Entities

Jo Matthew – Chair

Purpose – to coordinate with and effectively communicate with affiliated entities and represent the interests of Westwood Shores POA at such meetings

WS POA Liaison with ACC

Deta Rogillio

Purpose – to serve as the non-voting POA Board liaison with the ACC in accord with Article 3 of the Consolidated, Restated and Amended RR&C for Westwood Shores. The Architectural Control Committee (ACC) is a five (5) person committee elected by the Property Owners. The purpose of the ACC is to review plans in order to ensure compliance with the RR&C’s thus establishing and preserving a harmonious and pleasing community. All exterior alterations and/or building construction must be approved in writing and may be monitored by the ACC.

For copies of the ACC Policy Manual and other supporting documents, visit our Documents and Governing Policies files.

POA Board Member Liaison with all standing committees

Purpose – to serve as the non-voting POA Board liaison with the committee to ensure all Governing Documents are followed in each committee

Standing Committees

EXECUTIVE COUNCIL

Members – Deta Rogillio – President,  Jo Matthew – Vice-President, and Dr. Ron Auvenshine – Secretary/Treasurer

Purpose – To preview major matters of importance or consideration as the officers of the Board and present recommendations to the Board accordingly

BUDGET COMMITTEE

Board Members –Rick Renfro - Chair, Jo Matthew, Deta Rogillio, Ron Auvenshine, GM Cox, Susan Keel, and Cheryl Savage

Purpose –  The POA Board review each month of the POA financials and works with management to coordinate long-range plans developed by committees and departments and prepare the annual budget for presentation to the Board at the October Board meeting.

MAINTENANCE

Committee composition - POA Board member liaison, property owner members, and Maintenance Supervisor.

Purpose – to ensure the safety and cleanliness of our common areas and facilities, to help identify areas for preventive maintenance and corrective needs, and to make recommendations to the Board for new capital investments and upgrades.

STRATEGIC PLANNING

Committee composition - POA Board member Chair, property owner members.

Purpose – to clarify and solidify the Associations purpose and mission. It shall consider where the organization is currently; what changes/improvements the organization should initiate over the next three to five years; and formulate a plan for how to achieve these goals. Planning includes identifying the organization’s strengths, weaknesses, opportunities, and threats.

STREETS AND ROADS

Committee composition - POA Board member liaison, and property owner members.

Purpose – review the streets and roads and make recommendations to the Board for repairs and improvements

COUNTRY CLUB

Committee composition - POA Board member liaison, property owner members to include Civic Club and Theater representatives, 19th Hole, and Pro Shop Manager.

Purpose – to review Country Club operations and, make recommendations for the Board to review.

GOLF/GREENS

Committee composition - POA Board member liaison, property owner members, Pro Shop Manager, and Golf Course Superintendent.

Purpose – to provide focus and input on the golf course and greens as the re-grassing project proceeds; to review Golf Course and Pro Shop operations and activities and make recommendations to the Board.

NEIGHBORHOOD WATCH

Committee composition - POA Board member liaison, property owner members.

Purpose – to help connect neighbors to become active in emergency preparedness; to encourage neighbors to watch out for each other’s personal safety; to maintain a Neighborhood Watch Night Out Program and to improve communication of importance.

COMMUNICATIONS

Committee composition - POA Board member liaison, Communications Network Manager, property owner members.

Purpose – to help provide timely clear and factual information to the Westwood Shores community about events and concerns in the community through the website WWSConnect.com. 

AD HOC COMMITTEES – TO BE FORMED AS NEEDED

Services and Utilities

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Last modified: Wednesday, 24 September 2025, 10:47 PM