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Extracted directly from Documents and Governing Policies files
Article 30
UNACCEPTABLE BEHAVIOR
According to RR&C section 4.05 Offensive Activity Prohibited, no noxious or offensive activity of any sort shall be permitted. Article 27 of the POA Policy Manual states that rules are in effect to protect the privileges of the property owners on all common property. To further amplify these policies, the following is in effect.
Section 30.01 Definitions
Unacceptable behavior is defined as rule violations, harassment, abuse, and/ or aggressive behavior. Harassment is defined as words, gestures, or actions which tend to annoy, alarm, or abuse another person. Harassment includes repeated unwanted communications, threats, slurs, or behavior that would make a reasonable person feel intimidated or demeaned.
Abuse is defined as insulting, hurtful or offensive wrongs or acts. Abuse includes verbal insults, use of profanity toward others, yelling in a threatening manner, or physical acts such as throwing objects.
Aggressive behavior is any action meant to hurt, control, or intimidate someone whether through words or actions to include physical touching. Aggressive behavior includes physical intimidatior e.g., stepping aggressively into someone's personal space), making physical threats, or unwanted
physical contact such as pushing or grabbing.
Association rule violations not dealing with deed restrictions are defined as unacceptable behavior. Examples include ignoring posted amenity hours, vandalizing common property, or repeated violations of facility use rules unrelated to deed restrictions. Property owners, tenants, and their guests shall not engage in any abusive or harassing behavior, either verbal or physical, or any form of intimidation or aggression directed at other property
owners, tenants, guests, management, its agents, its employees, or vendors. Property owners shall follow Association rules and regulations.
Section 30.02 Actions Against Violators for Minor Violations
1. 2. A minor violation is a violation that did not involve aggressive behavior.
Violators may face the following penalties:
a. Written warning;
b. Verbal warning;
c. Ejection from the common areas;
d. Suspension of amenities.
3. In cases of first offense minor rule violations, a verbal warning shall be issued to the property owner, tenant, or guest. The Association management will be notified in writing of the incident. No further action will be taken.
4. In cases of repeated minor rule violations, a written warning shall be issued by the Community Manager stating that future violations shall result in suspension of amenities.
5. Association management shall create a written record of the incident, for every minor violation. This record must include the date and time of the violation, a description of the conduct, the name of the reporting party (if applicable), and the action taken by management or the Board. These records shall be maintained in the Association's files to ensure consistent enforcement and to defend against claims of selective or arbitrary enforcement.
Section 30.03 Actions Against Violators for Major Violations
1. A major violation is one in which aggressive behavior was exhibited or one in which excessive minor rule violations have occurred.
2. In cases of major rule violations where aggressive behavior was exhibited, the Association may suspend access to amenities immediately and/ or ejection from the common areas.
3. The following steps will be taken:
a. Statements shall be requested from all parties involved.
b. Statements shall be requested from all witnesses to the incident.
c. Upon receipt of all statements, the POA BOT shall hold a meeting within five (5) days based on the ability of the POA BOT to get a quorum to decide what action should be taken.
d. If the property owner is found to be at fault and suspension of amenities is
determined by the POA BOT as the proper action, the property owner violator shall be immediately notified in writing, hand delivered, if possible. Additionally, the property owner shall be notified by regular mail and by registered mail. Each written communication with the violator shall contain the date, description of the violation, and specific rule violated. The letter shall state that the behavior is unacceptable, shall state the start and end date of the penalty, if applicable, and shall provide information about the property owner's right to appeal. If immediate suspension of amenities and/ or ejection occurred, the POA BOT shall document why immediate action was taken.
In cases where a major violation has reached an excessive level as determined by the POA BOT, the POA BOT may report the event to law enforcement.
Except in urgent safety circumstances requiring immediate action, the Association shall comply with the notice and hearing requirements of Texas Property Code Chapter 209 before imposing penalties, including suspension of amenities or ejection from common areas. If immediate action is required to protect the safety or well-being of the community, the Association shall document in writing the reasons for such action and provide written notice
to the affected party as soon as reasonably possible, along with information on their right to request a hearing with the POA BOT.
Section 30.04 Appeals
If the property owner who received a penalty wishes to request an appeal, the property owner must request the appeal in writing to the POA Office within three (3) business days. All appeals shall include a scheduled hearing, with written notice of the date, time, and location provided to the property owner at least 10 days in advance as described in Article 4 of the POA
Policy Manual.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024][Edited by CC Chair Sharon Carlisle 8/24/26]
[ Modified: Monday, 24 August 2026, 5:37 AM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 29
Section 29.0 Definitions
Media is defined as the means of mass communication whether broadcasting, publishing, or internet.
Audio recording is defined as the recording of voices and/or sounds by an electronic device in such a manner that the voices and/or sounds may be broadcast.
Video recording is defined as recording of visual scenes by an electronic device in such a manner that the visual scenes may be broadcast.
Broadcast is defined as the act of transmitting recorded audio or video recordings whether to other people or through media.
Section 29.02 Unauthorized Media
The Association is a private organization that holds public meetings in accordance with the Association's policy. As a private organization, the Association does not allow audio or video recording of their meetings by any means. In accordance with Texas consent laws, the Association DOES NOT give its consent to any recording - audio or visual - of any Association meeting or workshop. The denial of consent for any recording shall be announced at the beginning of any meeting or workshop. Therefore, anyone who records an
Association meeting or workshop does so illegally. If it is discovered that someone has illegally recorded - audio or visual - any portion of an
Association meeting or workshop, that person shall be prosecuted to the full extent of the law.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024][Edited by CC Chair Sharon Carlisle 8/24/26]
[ Modified: Monday, 24 August 2026, 5:41 AM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 28
Section 28.01 ACC Application Required.
Before any security measure contemplated by Section 202.023(a) of the Texas Property Code ("'Code") is constructed or otherwise erected on a Lot, an ACC application must be submitted to the Association and approved in writing in accordance with the Declaration. The following information must be
included with the application:
a. Type of security measure;
b. Location of proposed security measure;
c. General purpose of proposed security measure; and
d. Proposed construction plans and/or site plan.
Section 28.02 Other Applicable Requirements.
Owners are encouraged to be aware of the following issues when seeking approval for and installing a security measure.
e. The location of property lines for the Lot. Each Owner should consider obtaining a survey before installing a security measure;
f. Easements in the area in which the security measure is to be installed;
g. Underground utilities in the area in which the security measure is to be installed
The Association is not obligated to and will not review an Owner's ACC security measure application for the above-referenced issues. Owners should be aware that a security measure may have to be removed if a person or entity with superior rights to the location of a security measureobjects to the placement of the security measure.
Section 28.03 Type of Fencing
The Code authorizes the Association to regulate the type of security measure fencing that an Owner may install on a Lot.
h. Security measure fencing generally
i. All fences must be of a permanent nature and fence posts must be set in concrete.
ii. Security measure fencing cannot contain decorative elements and
embellishments (whether part of the fence construction or are add-on
decorative elements/embellishments). This prohibition includes, but is not
limited to, prohibiting finials (of any shape or design), fleur de lis, points,
spears (of any shape or design), and gate toppers of any type.
iii. Fences located on Inland Lake Lots, Golf Course Lots, Lake Livingston Lots, Inland Lake Estates Lots, Patio Golf Course Lots, Patio Inland Lake Lots, or Patio Lake Livingston Lots must be wrought iron style as illustrated in the
Westwood Shores Acc Policy Manual and are to be 48 inches in height.
iv. Security measure fencing must be located on the perimeter of a Lot; however, it is prohibited for security measure fencing to : (1) be located across
sidewalks; and/or (ii) to enclose sidewalks. If a sidewalk is located within the
perimeter of a Lot, the security measure fencing must be located on the
residence side of the sidewalk. Fencing that is not located on the perimeter of
a Lot is not security measure fencing and must comply with the Declaration
and all other applicable Association governing documents.
i. Security measure fencing forward of the residential structure on a Lot as depicted on the applicable Lot survey:
i. Must be black metal fencing (either steel, wrought iron, or aluminum)
measuring no more than six feet (6) in height. Security measure fencing
pickets shall be 3/4", 4" on center with 1-1/4" top and bottom rails. All framing
must be on the inside (i.e., the residence side) of the security measure fencing It is the intent of this Policy that all security measure fencing forward of the front building line on a Lot have the appearance of what is commonly called
"wrought iron fencing".
ii. Must consist of straight horizontal styles and straight vertical pickets and/or posts.
iii. Any driveway or pedestrian gates on security measure fencing must be of the same material as the fencing and swing inward and related fence motors/equipment must be kept screened from view with evergreen shrubs
or in such other manner approved in writing by the ACC.
iv. When security measure fencing meets a wood fence, the security measure fencing may not be attached to the wood fence. The security measure fencing shall be terminated with a three-inch (3") metal post (either steel, wrought iron, or aluminum) adjacent to the wood post/wood fencing; and
J. All security measure fencing must be installed per the manufacturer's specifications and all electric gates must be installed by a licensed electrician in accordance with all applicable codes and applicable governmental regulations.
Section 28.04 Burglar Bars, Security Screens, Front Door Entryway Enclosures.
All burglar bars, security screens, and front door entryway enclosures shall be black or any color approved by the ACC. Notwithstanding the foregoing, the ACC shall have the discretion to approve another color for burglar bars, security screens, and front door entry enclosure if, in the sole and absolute discretion of the ACC (subject to an appeal to the Board of Directors in the event of an ACC denial), the proposed color of the burglar bars, security screens, and front door entryway enclosures complements the exterior color of the dwelling. All burglar bars and front door entry enclosures
must be comprised of straight horizontal cross-rails and straight vertical pickets. Decorative elements and embellishments (whether part of the original construction of the burglar bar or security screen or are add-on decorative elements/embellishments) of any type are prohibited on burglar bars, security screens, and front door entryway enclosures.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Monday, 24 August 2026, 5:58 AM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 27
Westwood Shores Property Owners Association Facility Use Policy, in accord with POA Policies and Country Club Rules and Regulations, further defines use of Westwood Shores’ common property facilities and is designed to protect the privileges of the property owners.
Common Properties include all facilities of the Country Club (golf course, pool, tennis courts, pickle ball courts, club house) miniature golf course, marina, the inland lakes and park areas.
· Use of Common Properties is open to all property owners, in good standing, and their guests. A tenant, as defined in POA Policy 1.01f, is a guest of the owner from whom he/she rents. Use of these facilities by MVR members is governed by the Reciprocal Use Agreement. Guests must be accompanied by a member, except as outlined in Section 1.01f of the POA Policy Manual which requires prior approval of Management.
· Golf Course and 19th Hole are semi-private facilities. Rates and prices are posted.
· All other facilities, including the lakes, are private.
Country Club General Rules:
1. Golf Course, Swimming Pool, Exercise Room, Club House Rooms: Sign-in by member and guest(s) required.
2. Exercise Room: Signed liability form required; sign in by member and guest(s) required.
3. Facility Reservation: Country Club facilities may be reserved. To do so, the Westwood Shores Country Club Facility Reservation form must be completed. This reservation may be subject to a rental fee.
Westwood Shores Community Group Use defined. The Club House facilities and pool are not subject to a rental fee when used by property owners for activities for the Westwood Shores Community which include Civic Club dinners, games, and exercise groups. Functions for which no fee is charged include community information events; events specifically approved by the POA Board; fundraiser events which specifically benefit Westwood Shores; events open to all Westwood Shores Members that are not fund-raising events for a specific organization or person; a memorial for a property owner or immediate family member of an owner. Any group with less than 90% property owner participation in the group may be charged a fee, as approved by the Westwood Shores Board of Trustees and as posted.
Club House Rooms, Pool and Exercise Room. The Country Club Facility Use form must be completed by the property owner who is in charge. All members of the group are required to sign in each day. This form is to be updated at the first of each month.
Pool Use by an organized group, e.g., Exercise Group, with less than 90% property owner participation:
* Non-property owner fee: As Posted.
Use by an exercise group does not restrict use by others.
Note: This non-property owner pool use fee does not apply when a property owner occasionally invites several family members or friends to use the pool with him/her.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 1:52 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 26
Section 26.1 RFID/E Tag System ARTICLE 26
a. Effective April 5, 2021, the Westwood Shores POA entry gate is activated to allow vehicles with a Westwood Shores authorized Remote Frequency (RFID/E Tag) to enter automatically through the right access lane. All other vehicles will enter through the left gate except emergency vehicles (police, ambulances, etc.).
b. All property Owners, renters with approved leases, and MVR members are eligible to use the Westwood Shores RFID/E Tag system through the automatic right gate entry. Those who do not wish to use the RFID/E Tag system will enter through the left gate.
c. Residents who currently have a TX Tag, EZ Tag, or NTTA Tag must complete the required documentation (Exhibit A) and submit this to the POA office to activate this tag in the Westwood Shores (what system, identified more appropriately) system. Residents who do not have a state toll tag may purchase a Westwood Shores POA RFID/E Tag at the Westwood Shores POA Office and submit the required documentation to receive a RFID/E Tag.
d. Westwood Shores staff will verify the status of Owner’s account, ownership of vehicle, proof of insurance or copy of vehicle registration and activate the tag.
e. In addition to the RFID/E Tag, Westwood Shores requires a Westwood Shores POA sticker that is placed on the upper left windshield for visual identification of vehicles in the Subdivision.
f. Any vehicle attempting to enter the gate with an outdated Westwood Shores POA sticker will be stopped. The old sticker must be removed. Membership status will be checked, and if verified, a new Westwood Shores POA sticker will be issued for the vehicle and the resident advised that an RFID/E Tag can be used for automatic right gate entry once the appropriate documents are completed by the Owner.
a. Entry Using RFID/E Tag Access – Vehicles with a RFID/E Tag may enter through the right access lane automatically. One (1) vehicle permitted at a time. Vehicle operators must allow the barrier arm to completely close behind the car in front of it before entering. Access through either the right or left lane will be governed pursuant to Sections b. and c. below.
b. Entry Through Right Lane – RFID/E Tag Access ONLY – Vehicle operators must have an active and current RFID/E Tag to gain entry through the right lane. Vehicles with a POA sticker but without a RFID/E Tag will result in the driver being asked to move the vehicle to the left lane.
c. Entry Through Left Lane – All Other Vehicles – All vendors, contractors, and any other vehicle without a RFID/E Tag must enter through the left lane. Vehicles with an outdated POA Sticker will use this lane and will be asked for additional information so that a new POA sticker may be issued and information about the RFID/E Tag provided.
d. Residents are asked to provide a guest list that identifies anyone (person or company) that is visiting their home, for business or personal reasons, 24 hours a day. The purpose of this list is that the resident does not have to call the Access Control Staff at the gate each time this person or company enters. Note: Residents must submit: (1) a fully completed form with the name of anyone who lives at the property full-time; and (2) 911 address; phone numbers; emergency contact information. See attached Exhibit “B.” The person or company on this guest list entering the Subdivision must be able to provide Access Control Staff with correct information about the person and address to visit so that staff can find and identify them on the guest list.
Section 26.3 Vendors/Contractors
a. Entry must be through the left lane only.
b. Delivery companies, utility companies, medical personnel and supplies (i.e., UPS, FedEx, US Mail, DHL, Amazon, Entergy, Windstream, WS MUD, etc.) will not require property owner notification for access/entry. However, Access Control staff will record the date and time of the company vehicle entry to be able to provide information to property owners upon request.
c. Vendors and contractors will require property owner notification for entry prior to entry or should be included on the Owner guest list (i.e., Consumer Propane, Shaw Propane, Texas Star Propane, Dish Network, Direct TV, Trace Wireless, Home Inspectors, Survey Crews, Appraisers, Construction Workers, Housekeepers, etc.). In all cases, the person or company entering the Access control gate must be able to provide access staff with a name and address they intend to visit.
d. Any vendor or contractor who refuses to enter through the left lane or provide the access control staff member with Owner information to obtain entry clearance will not be allowed access to the Subdivision. Law enforcement may be contacted if the vendor or contractor refuses to leave the Subdivision.
No vehicle operator shall enter Westwood Shores through the exit lanes.
Section 26.5 Tailgating thru Entries/Exits
Tailgating in Westwood Shores controlled access points is prohibited. Any vehicle operator who follows another vehicle in Westwood Shores controlled access points without allowing a gate or barrier arm to completely close and/or reset has violated the tailgating prohibition and may be fined.
Section 26.6 Responsibility for Damage
THE ASSOCIATION IS NOT RESPONSIBLE FOR DAMAGE TO A VEHICLE OR OTHER PERSONAL PROPERTY RESULTING FROM A VIOLATION OF THESE RULES. Per Article VII, Section 7 of the Association’s Bylaws, Owners are responsible for reimbursing the Association for the actual cost to repair any damage to Association Common Area or to any other Association maintained real or personal property that is caused by an Owner or an Owner’s guest(s), tenants(s) or invitees.
All vehicles without a RFID/E Tag will be required to use the left lane for entry. If Owners or residents attempt to use the right lane, they will be asked to move to the left lane, if feasible (access control staff will make the feasibility decision). If requested by the access control staff member to move to the left lane and the driver refuses to move, the access control staff member will obtain as much information from the driver as possible and direct them to the POA Office. If a property Owner or resident without a RFID/E Tag continues to attempt to use the right lane after they have been advised that they are not in compliance with the access control procedures, the Owner or resident will be fined after proper notice.
Section 26.8 RFID/E Tag Deactivation
Delinquency on annual maintenance or recreation fees will result in the deactivation of the property Owner’s RFID/E Tag unless arrangements are made through the POA office to bring the account current.
An Owner, in addition to any other remedy available to the Association to enforce these rules, may be fined for a violation of these rules in accordance with the Association’s Rules Enforcement Procedures. A violation of any term or provision of these rules will be treated as an uncurable violation.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 1:52 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 25
There shall be no burning of construction materials, garbage, trash, rubbish, shrubs, leaves, pine straw or trees on the Lots. Fireplace wood may be burned in recreational fire pits or chimeneas with spark screens only. Barrels may not be utilized. Fire pits may not be used directly under tree limbs. Use of
such fire pits shall comply with any burn bans that may be in effect.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024] [Edited by Sharon Carlisle, CC Chair, 8/24/26
[ Modified: Monday, 24 August 2026, 5:23 AM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 24
There are many non-permanent barriers and borders in use in Westwood Shores designed to protect patios adjacent to the home or gardens and trees from deer or other animals or for other uses. While ACC approval is not required for these, they: (1) must be kept in a well-maintained, sanitary, and attractive condition, always; (2) may be used to enclose a garden or patio area; and (3) may not be used to “fence” an entire yard, or dog enclosure.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 1:53 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 22
NOW, THEREFORE, BE IT RESOLVED that in the interest of clarifying Article 4, Section 4.04 of the RRC which prohibits the use of Lots as "hospitals, clinic, nursing homes, licensed daycares, duplex houses, apartment houses, boarding houses, hotels, churches and all other commercial uses as all such uses of said property are hereby expressly prohibited, the Association adopts the following policy with respect to Commercial Use.
Section 22.01 Commercial Use
No commercial use, trade or business may be conducted in or from any Residence, Lot or property, except such use within a residence where (a) the business activity is not apparent or detectable by sight, sound or smell from outside the residence; (b) the business activity conforms to all governmental requirements and other Dedicatory Instruments (as the term is defined by Texas Property Code Section 209.002) applicable to the subdivision; (c) the business activity does not involve door-to-door solicitation of occupants of the subdivision; and (d) the business activity is consistent with the residential character of the subdivision and does not constitute a nuisance, or a hazardous or offensive use, or threaten the security or safety of other residents of the subdivision, as may be determined in the sole discretion of the Board.
Any commercial, business or professional use not in compliance with this policy will be considered a violation of the Dedicatory Instruments governing Westwood Shores.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 1:54 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 21
NOW, THEREFORE, BE IT RESOLVED that in the interest of clarifying Article 4.06 entitled “Temporary Structures” of the RRC, the Association adopts the following policy with respect to the use of Temporary Structures.
Article 4.06 of the RRC states that Temporary Structures such as trailers, campers, vehicles or tents may not be used on any Lot as a residence. In addition, non-permanent structures such as tents or canopies may not be used as car ports or garages. Pop-up tents and canopies may be used for a family gathering but may not remain up for longer than four (4) consecutive days.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 1:54 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 20
NOW, THEREFORE, BE IT RESOLVED that in the interest of clarifying the General Restrictions, Article 4.05 Offensive Activity Prohibited and Article 4.09 Property Maintenance of the Consolidated Restated and Amended Reservations, Restrictions and Covenants for Westwood Shores Subdivision, Trinity, Texas, the Association adopts the following policy with regarding to Abandoned and Junk Vehicles.
Section 20.01 Abandoned and Junk Vehicles defined:
Abandoned vehicles (including but not limited to cars, trucks, recreational vehicles, boats, jet skis, trailers, commercial vehicles, and trailers) are those that are inoperable and have been left unattended on public or private property in excess of 48 hours. A junk vehicle is one that is inoperable and has an expired license plate or vehicle safety inspection certificate or that is wrecked, dismantled, partially dismantled, or discarded, or remains inoperable for more than 30 days on private property and 72 consecutive hours if on public property.
Section 20.02 Policy:
Abandoned and Junk vehicles are prohibited in the subdivision, whether on public property or private property. This prohibition on private property extends not only to the driveway of a home, or front of the lot, but to all of the lot including back or side yards. Any such vehicle parking on public or POA owned property is subject to being towed after notice.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 1:54 PM ]