Connections

Country Club General Rules:

Westwood Shores Community Group Use defined.  The Club House facilities and pool are not subject to a rental fee when used by property owners for activities for the Westwood Shores Community which include Civic Club dinners, games, and exercise groups.  Functions for which no fee is charged include community information events; events specifically approved by the POA Board; fundraiser events which specifically benefit Westwood Shores; events open to all Westwood Shores Members that are not fund-raising events for a specific organization or person; a memorial for a property owner or immediate family member of an owner. Any group with less than 90% property owner participation in the group may be charged a fee, as approved by the Westwood Shores Board of Trustees and as posted.

Club House Rooms, Pool and Exercise Room.   The Country Club Facility Use form must be completed by the property owner who is in charge.  All members of the group are required to sign in each day.  This form is to be updated at the first of each month.

Pool Use by an organized group, e.g., Exercise Group, with less than 90% property owner participation:

a.      Effective April 5, 2021, the Westwood Shores POA entry gate is activated to allow vehicles with a Westwood Shores authorized Remote Frequency (RFID/E Tag) to enter automatically through the right access lane. All other vehicles will enter through the left gate except emergency vehicles (police, ambulances, etc.). 

b.     All property Owners, renters with approved leases, and MVR members are eligible to use the Westwood Shores RFID/E Tag system through the automatic right gate entry.  Those who do not wish to use the RFID/E Tag system will enter through the left gate.

c.      Residents who currently have a TX Tag, EZ Tag, or NTTA Tag must complete the required documentation (Exhibit A) and submit this to the POA office to activate this tag in the Westwood Shores (what system, identified more appropriately) system.  Residents who do not have a state toll tag may purchase a Westwood Shores POA RFID/E Tag at the Westwood Shores POA Office and submit the required documentation to receive a RFID/E Tag.

d.     Westwood Shores staff will verify the status of Owner’s account, ownership of vehicle, proof of insurance or copy of vehicle registration and activate the tag.

e.      In addition to the RFID/E Tag, Westwood Shores requires a Westwood Shores POA sticker that is placed on the upper left windshield for visual identification of vehicles in the Subdivision.

f.       Any vehicle attempting to enter the gate with an outdated Westwood Shores POA sticker will be stopped.  The old sticker must be removed.  Membership status will be checked, and if verified, a new Westwood Shores POA sticker will be issued for the vehicle and the resident advised that an RFID/E Tag can be used for automatic right gate entry once the appropriate documents are completed by the Owner.

a.      Entry Using RFID/E Tag Access – Vehicles with a RFID/E Tag may enter through the right access lane automatically. One (1) vehicle permitted at a time.  Vehicle operators must allow the barrier arm to completely close behind the car in front of it before entering. Access through either the right or left lane will be governed pursuant to Sections b. and c. below.

b.     Entry Through Right Lane – RFID/E Tag Access ONLY – Vehicle operators must have an active and current RFID/E Tag to gain entry through the right lane. Vehicles with a POA sticker but without a RFID/E Tag will result in the driver being asked to move the vehicle to the left lane.

c.      Entry Through Left Lane – All Other Vehicles – All vendors, contractors, and any other vehicle without a RFID/E Tag must enter through the left lane. Vehicles with an outdated POA Sticker will use this lane and will be asked for additional information so that a new POA sticker may be issued and information about the RFID/E Tag provided.

d.     Residents are asked to provide a guest list that identifies anyone (person or company) that is visiting their home, for business or personal reasons, 24 hours a day.  The purpose of this list is that the resident does not have to call the Access Control Staff at the gate each time this person or company enters.  Note:  Residents must submit: (1) a fully completed form with the name of anyone who lives at the property full-time; and (2) 911 address; phone numbers; emergency contact information.  See attached Exhibit “B.”  The person or company on this guest list entering the Subdivision must be able to provide Access Control Staff with correct information about the person and address to visit so that staff can find and identify them on the guest list.

a.      Entry must be through the left lane only.

b.     Delivery companies, utility companies, medical personnel and supplies (i.e., UPS, FedEx, US Mail, DHL, Amazon, Entergy, Windstream, WS MUD, etc.) will not require property owner notification for access/entry.  However, Access Control staff will record the date and time of the company vehicle entry to be able to provide information to property owners upon request.

c.      Vendors and contractors will require property owner notification for entry prior to entry or should be included on the Owner guest list (i.e., Consumer Propane, Shaw Propane, Texas Star Propane, Dish Network, Direct TV, Trace Wireless, Home Inspectors, Survey Crews, Appraisers, Construction Workers, Housekeepers, etc.). In all cases, the person or company entering the Access control gate must be able to provide access staff with a name and address they intend to visit.

d.     Any vendor or contractor who refuses to enter through the left lane or provide the access control staff member with Owner information to obtain entry clearance will not be allowed access to the Subdivision.  Law enforcement may be contacted if the vendor or contractor refuses to leave the Subdivision.

No vehicle operator shall enter Westwood Shores through the exit lanes.

Tailgating in Westwood Shores controlled access points is prohibited.  Any vehicle operator who follows another vehicle in Westwood Shores controlled access points without allowing a gate or barrier arm to completely close and/or reset has violated the tailgating prohibition and may be fined.

THE ASSOCIATION IS NOT RESPONSIBLE FOR DAMAGE TO A VEHICLE OR OTHER PERSONAL PROPERTY RESULTING FROM A VIOLATION OF THESE RULES.  Per Article VII, Section 7 of the Association’s Bylaws, Owners are responsible for reimbursing the Association for the actual cost to repair any damage to Association Common Area or to any other Association maintained real or personal property that is caused by an Owner or an Owner’s guest(s), tenants(s) or invitees. 

All vehicles without a RFID/E Tag will be required to use the left lane for entry.  If Owners or residents attempt to use the right lane, they will be asked to move to the left lane, if feasible (access control staff will make the feasibility decision).  If requested by the access control staff member to move to the left lane and the driver refuses to move, the access control staff member will obtain as much information from the driver as possible and direct them to the POA Office. If a property Owner or resident without a RFID/E Tag continues to attempt to use the right lane after they have been advised that they are not in compliance with the access control procedures, the Owner or resident will be fined after proper notice.

Delinquency on annual maintenance or recreation fees will result in the deactivation of the property Owner’s RFID/E Tag unless arrangements are made through the POA office to bring the account current.

An Owner, in addition to any other remedy available to the Association to enforce these rules, may be fined for a violation of these rules in accordance with the Association’s Rules Enforcement Procedures. A violation of any term or provision of these rules will be treated as an uncurable violation.

No commercial use, trade or business may be conducted in or from any Residence, Lot or property, except such use within a residence where (a) the business activity is not apparent or detectable by sight, sound or smell from outside the residence; (b) the business activity conforms to all governmental requirements and other Dedicatory Instruments (as the term is defined by Texas Property Code Section 209.002) applicable to the subdivision; (c) the business activity does not involve door-to-door solicitation of occupants of the subdivision; and (d) the business activity is consistent with the residential character of the subdivision and does not constitute a nuisance, or a hazardous or offensive use, or threaten the security or safety of other residents of the subdivision, as may be determined in the sole discretion of the Board.

Any commercial, business or professional use not in compliance with this policy will be considered a violation of the Dedicatory Instruments governing Westwood Shores.

Abandoned vehicles (including but not limited to cars, trucks, recreational vehicles, boats, jet skis, trailers, commercial vehicles, and trailers) are those that are inoperable and have been left unattended on public or private property in excess of 48 hours. A junk vehicle is one that is inoperable and has an expired license plate or vehicle safety inspection certificate or that is wrecked, dismantled, partially dismantled, or discarded, or remains inoperable for more than 30 days on private property and 72 consecutive hours if on public property.

Abandoned and Junk vehicles are prohibited in the subdivision, whether on public property or private property. This prohibition on private property extends not only to the driveway of a home, or front of the lot, but to all of the lot including back or side yards. Any such vehicle parking on public or POA owned property is subject to being towed after notice.

It is the responsibility of each property owner to ensure their contractors and service providers are aware of and follow all rules and policies while within the Subdivision. To ensure contractors and service providers coming into Westwood Shores conduct themselves accordingly, the following is a quick reference list and may not contain all relevant polices. Refer to the Complete POA Policy Manual for further information:

a.      Must be authorized by a property owner- either by the “Guest List” on file at the Access Control gate or by a phone call from the property owner. Note: If not on an approved list, they will be denied access to the Subdivision.

b.     Must adhere to all traffic laws and posted signs in the Subdivision.

c.      No littering or dumping of lawn debris, shrubs, trees or any other trash on roads, in parks, greenbelts, lots etc. is allowed. Burning of material at any time is strictly prohibited.

d.     Are not allowed to bring any animals into Westwood Shores.

e.      Will not interfere with normal traffic flow on any road in WS. No work activity is allowed on the roads.

f.       Construction hours: Construction hours are Dawn to Dusk. No work on the following days: New Years, Easter, July 4th, Thanksgiving and Christmas. Any exceptions to this must be approved by Management.

In order to maintain clean roads and perform necessary maintenance, pothole repair, road resurfacing and allow access for emergency vehicles, etc. parking on the roadways is not allowed. As defined in the RRC’s Section 2.02, The streets, roads and lanes shown on the Plats are dedicated to the restricted use of the public . . . Lanes are for the principal purpose of providing ingress and egress from the Lots which abut them: accordingly no cars or other vehicles shall be permitted to be parked or to stand nor shall other obstructions of any kind be permitted in such lanes. Also, as defined in RRC’s Section 4.01 (d), all dwellings must provide off-street parking for a minimum of two (2) vehicles.

Approved temporary parking: Visitors and Contractors are allowed.

In accordance with RRC’s Section 4.09, all lots must be kept in a well-maintained, sanitary and attractive condition. These conditions will be determined by the POA Board of Trustees.

Discretion is based on standards set by the Community.

Examples: the use of tarps to cover roofs or items stored on a lot should be temporary, color to blend with the surroundings and are prohibited for permanent use. Emergency repairs are excluded for a period of 30 days. No littering (includes disposal of cigarette butts), no dumping of lawn debris, shrubs, trees or any other trash on roads, in parks, greenbelts, lots, etc. is allowed.