34 Corrected, 88 new violations, 10 legal or Public Nuisance, and 55 open violations

Reminders: Flags may not go on trees or utility poles. Building materials must be stored and not visible from the front. No chemicals should be put in household trash.

14 Corrected, 26 new violations, 9 legal or Public Nuisance and 55 open violations

19 new violations, 9 at legal or public nuisance and 53 open violations

59 corrected, 16 new, 10 at legal or public nuisance, and 65 currently active.

80 corrected, 42 new, 11 at legal or public nuisance, and 108 currently active.

14 corrected, 114 new, 5 at legal or public nuisance, and 146 currently active. Trustee Matthew reported that, within the last two weeks, 5 Board members and POA staff had ridden all 26 miles of road within Westwood Shores and identified 114 deed violations. The drive around was an effort to educate the Board and staff on the state of the community and to focus on the importance of deed restriction enforcement. Many of the 114 new deed violation property owners shall be given a 30-grace period to correct the violations unless they are repeat offenders. It is the desire of the Board to ensure fair and equal deed violation enforcement.

23 corrected, 13 new, 5 at legal or public nuisance, and 46 currently active.

33 corrected, 6 new, 5 at legal or public nuisance, and 36 currently active.

47 corrected, 14 new, 7 at legal or public nuisance, and 63 currently active.

Chairperson George Gallagher reported for June: YTD – 4 new homes, YTD 25 improvements/additions, 7 consolidations, and 23 denials. For the month of June, 7 additions/improvements, 1 consolidation, and 1 propane tank.

Chairperson George Gallagher reported for June: 3 additions/improvements, 2 propane tank screenings and 1 denial.

Chairperson George Gallagher reported for May: 3 additions/improvements, 1 culvert, 1 water filtration system, 1 propane tank screening, 1 irrigation system and flagpole and 4 denials.

o Consolidation of 07-80-46 with lot 07-80-47 being the only billed lot was approved.

o Consolidation of 09-02-12 and 09-02-14 with lot 09-02-13 being the only billed lot was approved.

Monthly

ACC Chair George Gallagher reported year-to-date: 4 new homes; 21 additions/ improvements; 9 fences; 4 propane tank screening; 3 extensions; and 16 denials.

ACC Chair George Gallagher reported year-to-date: 3 new homes; 15 additions/ improvements; 6 fences; 2 propane tanks and screening; 3 extensions; and 7 denials.

Approved lot consolidation of 09-02-12, 13, and 14.

ACC Vice-Chairman Dahl Hansen reported for February: 2 propane tanks; 2 additions/ improvements; 2 flagpoles; 2 extensions; and 2 denials.

ACC Chair George Gallagher reported for 2024 year-to-date: 18 new homes have been approved; 1 storage building; 80 additions/improvements; 15 consolidations; 34 fences; 2 variances; and 15 denials.

Lot consolidation on lots 01-19-11 and 01-19-15 approved.

ACC Vice Chair Dahl reported for year-to-date: 18 new homes have been approved; 66 additions/improvements; 13 consolidations; 31 fences; 13 extensions, and 14 denials.

ACC Chair George Gallagher reported for year-to-date: 18 new homes have been approved; 66 additions/improvements; 13 consolidations; 31 fences; 13 extensions, and 14 denials.

Extracted directly from Documents and Governing Policies files

2025

November

Trustee Deta Rogillio announced the Access Control monthly statistics for November are: Access Control logged in 2,215 vehicles for the POA, 1,055 contractors, 71 guests to Marina Village and 409 guests to the Club House. For the year 2025, there have been 49,928 individuals checked in for the POA, 20,540 contractors, 2,324 for Marina Village, and 7,103 for the ClubHouse. 4,739 guests have been called in for the year. We are now up to 71% usage. Reminder: Please clear your guest prior to their arrival at the Access Gate as we will be busy during the holidays. If you have a large number of guests, you can submit a list to Access Control. Also no construction work allowed on Thanksgiving Day.

October

Trustee Deta Rogillio announced the Access Control monthly statistics for October are:
Access Control logged in 2,792 vehicles for the POA, 1,331 contractors, 116 guests to Marina Village and 467 guests to the Country Club. For the year 2025, there have been 45,804 individuals checked in for the POA, 18,427contractors, 2,175 for Marina Village, and 6,429 for the Club House.
Reminder: If you clear someone or vendor for the next day or longer make sure to change the date or the clearance will expire.

September

Trustee Deta Rogillio announced the Access Control monthly statistics for September are:
Access Control logged in 1,887 vehicles for the POA, 1,091 contractors, 86 guests to Marina Village and 284 guests to the Country Club. For the year 2025, there have been 40,320 individuals checked in for the POA, 15,677 contractors, 1,951 for Marina Village, and 5,447 for the Club House. Gate Sentry is up to 70% usage by the property owners.
We want to welcome Sandy Robinson to the department.

August

Trustee Deta Rogillio announced the Access Control monthly statistics as of August 17 are:
Logged in 2,445 vehicles for the POA, 1,193 contractors, 135 guests to Marina Village and 482 guests to the Country Club. For the year 2025, there have been 36,202 individuals checked in for the POA, 13,427 contractors, 1,724 for Marina Village, and 4,881 for the Pro Shop. Gate Sentry is up to 70% usage by the property owners.
We wished Flora Rud and Lena Ewart well as they move to new jobs.

July

Trustee Deta Rogillio announced the Access Control statistics for June were:

Logged in 3,551 vehicles for the POA, 1428 contractors, 263 guests to Marina Village, and 541 guests to the Country Club. For the year 2025, there have been 32,253 individuals checked in for the POA, 11,355 contractors, 1,517 for Marina Village, and 4,123 for the Pro Shop. Gate Sentry is up to 70% usage by the property owners.

June

Trustee Deta Rogillio announced the Access Control statistics for June were:

Logged in 2,399 vehicles for the POA, 774 contractors, 145 guests to Marina Village and 315 guests to the Country Club. For the year 2025, there have been 26,257 individuals checked in for the POA, 9030 contractors, 1,108 for Marina Village, and 3,224 for the Pro Shop. Gate Sentry is up to 70% usage by the property owners.

May

Trustee Deta Rogillio announced the Access Control statistics for May were:

4,489 vehicles were vetted through the left-hand lane: 2,990 POA, 917 Contractors, 170 MVR, and 412 Country Club. 501 phone calls have been received through the 3rd week of May.

33 new tags have been entered into the automatic gate system for May.

Reminder, if you trade in a vehicle or replace a windshield and get a new tag, please note on the bottom of the form the information of the old vehicle so that it can be removed from the system.

April

Monthly

Trustee Deta Rogillio reiterated Access Control numbers given at the Annual Meeting. Those statistics showed that from April 1, 2024, through March 31st, 2025: 88,017 vehicles were vetted through the left-hand lane: 55,856 POA, 23.435 Contractor, 1,997 MVR, and 6,735 Country Club. During the same time period, 6,483 telephone calls were received.

Annual

Again, this year, POA Administrative staff reviewed eTag users quarterly to ensure that the users were current in their assessments with no fines. eTags are considered an amenity for the community and may be denied when a property owner is more than a month behind in assessments or owes the community money in fines. For those property owners that are behind, POA Administrative staff sends a list to Access Control who then turns off the use of the property owner’s eTags through the right-hand lane. Many of the property owners then quickly bring their accounts up to date.

Currently, Access Control employees one full time Access Control Supervisor, Dexter Pitts, and seven part time employees. This last year has seen the reduction in Access Control staff from ten to seven. This reduction was a joint project between Access Control and POA Administration to reduce payroll costs through more efficient scheduling of employees. Access Control is currently at full staff.

Additionally, Mr. Pitts has worked to decrease budget shortfalls and has kept his department within their budget without decreasing any services.

The Access Control staff is committed to maintaining the highest standards in the entry of vehicles into our community and shall continue to serve this community with a smile and a helping hand.

Submitted by Deta Rogillio

Access Control Committee Chairman WS POA Trustee

Trustee Deta Rogillio announced that Gate Sentry participation had increased to 68% and that 2025 Westwood Shores decals are still available at Access Control. Approximately 900 decals have been issued. Access Control has added 18 new names and 32 new tags in the e-reader right lane system since January 1st. Statistics for February were: 6,350 vehicles were vetted through the left-hand lane: 4,101 POA, 1,581 Contractor, 124 MVR, and 542 Country Club. 373 telephone calls were received in February.

Trustee Deta Rogillio announced that Access Control was changing the yearly WS decals this week through Sunday March 2nd, from 8 am until 5 pm in the Clubhouse parking lot. She reminded all that everyone needed a new decal even if they have an etag because the WS decal told the community that your vehicle belongs in the community; if some reason the etag lane is down and you must go through the left hand lane, the decal says you are property owner and will get you through the gate much faster; the WS decal allows you entrance into Marina Village along with your property owner card; and shows that you are a WS property owner in good standing with assessments current. Access Control statistics for February were: 3,664 vehicles were vetted through the left-hand lane: 2,398 POA, 842 Contractor, 54 MVR, and 370 Country Club. 213 telephone calls were received through mid-February.

Trustee Deta Rogillio reported Access Control statistics for 2024 were: 83,561 vehicles were vetted through the left-hand lane: 52,762 POA, 24,539 Contractor, 1,979 MVR, and 6,484 Country Club. 6,689 telephone calls were received in 2024. Deta recognized Mr. Pitts and reviewed his accomplishments in 2024 including payroll and normal expenses below budget for the year, refined new decal process, and an updated e-reader that can now read the smaller NTTA/Texas e-tags. She also noted that Sentry Solo was our next step in providing access to the pool and fitness center.

Trustee Deta Rogillio reported Access Control statistics for the month of October are: 7,250 vehicles were vetted through the left-hand lane: 4,575 POA, 1,983 Contractor, 164 MVR, and 528 Country Club. 528 telephone calls were received in October. Deta reminded everyone to make sure that their Thanksgiving guests were logged into Gate Sentry. She also thanked Frank Ditto for his help in getting a rapid update in the firmware of the eTag reader. A loaner is currently in place and our reader with the updated firmware should be back next week. This will allow the ereader to read the new smaller NTTA tags.

Trustee Deta Rogillio reported Access Control statistics for the month of September are: 7,303 vehicles were vetted through the left-hand lane: 4,640 POA, 1,964 Contractor, 120 MVR, and 579 Country Club. 502 telephone calls were received in September. Deta also announced the hiring of two new employees and the loss of one employee. She further explained that the new smaller NTTA eTag’s were not being read by our current e-reader and that options were being explored to allow all eTags to be read.

Trustee Cheryl Savage announced that the date for the Neighborhood Night Out will be October 4, and the Christmas Golf Cart Parade will be December 13.

Monthly

Trustee Liaison Cheryl Savage reported that that Committee reviewed Zone Captains and the need to show them support. A review of the new Neighborhood Watch information system was accomplished with tips and tricks shown. Planning for the 2025 National Night Out has started.

Annual

This year, 2025-2026, the POA Board has stressed that they would like our Committee to concentrate on beefing up our neighborhood Emergency Plan.

The Neighborhood Watch News Log is also still produced by Susan Keel. This form of communication helps to encourage people to fill out the Neighborhood Watch Form. Perhaps more Importantly to you as new residents, it lists most all the community goings-on—from the Quilting Group to the Ladies Coffees, to the poker, bridge and domino games, to the business meetings available to attend such as that of our POA Board of Trustees meetings – which are typically on the 4^th Monday of each month and the WS Water Utility’s public meetings -- which are typically on the 3^rd Monday of each month. If you fill out your form, and we get you in the database, then you should get those bimonthly Newsletters!

In addition to Susan and myself, who are non-voting Neighborhood Watch Committee Members, we have eight committee members and 14 zone captains. It does take a village to have a true COMMUNITY, and we all sure do hope you all will come to agree with US that our community truly is the best of the best at BEING A Village -- by how we really do come together to care for each other, and to have fun together!

Trustee Liaison Cheryl Savage reported that that Committee reviewed the purpose of the Zone Captains and reviewed proper technique for door-to-door meetings with their neighbors. Zone Captains have decided to meet every quarter. Ways to obtain missing information were discussed.

Trustee Liaison Cheryl Savage reported that that Committee reviewed the list of Zone Captains, identified, and assigned captains for all 14 zones, with two assignments still being preliminary. She read off the list of Zone Captains and asked that they should be recognized for their work.

Trustee Liaison Cheryl Savage reported that that Committee is still looking for a few more zone captains. The Committee successfully held the Neighborhood Night Out and Christmas Golf Cart parade and food drive during 2024. Discussion was held on events for 2025 to bring the community together.

Trustee Liaison Cheryl Savage reported that that Committee worked on a Zone captain update. Discussion was held on a Food Drive for a local church. A holiday golf cart parade is planned by the Committee.

Trustee Liaison Cheryl Savage reported that the October 5th Neighborhood Night Out event was a success. Activities were well received. She reported that the Committee learned ways to improve the event for next year. Cheryl stated that the vendors present were popular. She thanks everyone who contributed time, talent, and donations, especially George and Theresa Gallagher for their donation of the hot dogs and buns. She stated 3-4 more zone captains were needed and asked for volunteers.

Trustee Susan Keel stated the Ad-hoc committee has raised to date, $8,177.60 to go towards “Reimagine the Club House”. $2,117.53 has been spent to purchase the new 19th Hole chairs.

Trustee Susan Keel stated the committee was concerned about how the tips in the 19th hole were being paid out and the process was explained by community manager Brad Burkeen. Reported there was some concern over the quality of the wine being served and Trista was looking into other distributors. The committee is ordering a stamp to be used to advertise the 19th Hole on the back of the access gate guest hangers.

Recommended to stop single issued check for employee card tips and issue each employee their earned tips No vote was taken as the process was explained.

o Recommended hosting a wine tasting fundraiser to allow input by consumers for the 19th Hole. No vote was taken as this needed further research.

o Recommended the 19th Hole to have a trial period of extended 19th Hole hours until the end of October. This was approved.

Trustee Susan Keel stated the committee Introduced new members and had the election of Char McWilliams as Chairperson and Peggy Caldwell, Secretary. Discussion of new “Fun Raisers” were discussed for upcoming months.

Monthly

There was no County Club Committee meeting for the month of April.

Annual

The 2024-2025 Country Club Committee consisted of 8 members, Sherrie Nielson, Char McWilliams, Terry Heinrich, Carol Beck, Mike Baker, representing the Civic Association, Karen Matuszewski and Terry Weaver. The 19th Hole Manager, Trista McDonald and Pro Shop Manager, Josh Dixon also attended the meeting. The POA Liaison is Susan Keel. One of our members had to step down due to health issues.

The Board of Trustees changed how all committees were run this year. Instead of the POA Board trustee running the meeting, committee members chose and voted on the chairperson and a secretary. The reason for the change in running the committees is to make the residents’ decisions more inclusive and run less by the POA Board.

• Our first meeting was in June 2024. All members signed a confidentiality form. The country club committee members elected Sherrie Nielson as the chairperson. Susan Keel volunteered to be secretary. We preset bimonthly meeting dates through Jan 2025.

• August meeting: The purpose of the Country Club committee is to review clubhouse operations and make recommendations for the Board of Trustees to review. Heavy rains during the May theater performance caused water to leak under the clubhouse wall into the dining room due to the slope of the patio. A recommendation was made to the POA board to put a drain on the patio to solve the leaking.

• October meeting: The committee discussed water filtration systems for clubhouse due to having to shut fountain machine down which affects the bottom line of the 19th Hole. The 19th Hole started using a new program with Gordon Food, which resulted in cost savings. Discussion about the need for new carpet/flooring in the clubhouse but was tabled until later. Suggestions for various activities at the clubhouse to increase revenue are always a fun topic.

• January meeting: Josh presented the updates of the golf course and driving range to the committee. Any extra activity through the pro shop boosts the 19th Hole sales by 30-40%. There have been several activities since the first of the year, the second fish fry ran by 19th Hole with volunteer help, a Galentine party, two Karaoke nights, a civic dinner, along with the normal scheduled events. The Civic Association gifted two patio tables with four chairs each to the clubhouse. Discussion by the committee of cleaning the 19th Hole dining chairs has been discussed several times.

• After talking to Marty, they are not cleanable and are about 10 years old. Recommendation was made to POA Board to investigate upholstering the chairs with a wipe clean vinyl. A committee member volunteered to upholster one chair with a vinyl she had for a sample.

• February meeting: The committee had one person step down for health reasons. Due to the upcoming annual meeting, and a volunteer list presented at this meeting for every committee, this seat will be filled after April. The patio was power washed by volunteers. The committee continued discussion of ways to promote the19th Hole.

• The committee gave recommendations to the POA board:

 

 

 

 

 

 

 

Although no County Club Committee meeting was held, Trustee Susan Keel reported that an ad-hoc Committee had been formed to formulate a color

palette that would be used to make future decisions concerning updates to the Clubhouse such as carpeting and reupholstering chairs.

Trustee Susan Keel reported that the Country Club Committee met in February. One of the Committee members resigned due to health considerations. Josh Dixon updated the Committee on work on the golf course and pool renovation. The Country Club Committee had wished to power wash the patio prior to the high school golf tournament on March 3rd but will have to reschedule. The 19th Hole reported that the January Fish Fry had made a profit of $878.79. Discussion on 19th Hole and patio maintenance as well as closing and opening procedures were held. Continued discussion was held on advertising the 19th Hole on Access Control hang tags and they reviewed a sample of the possible reupholstering for 19th Hole chairs.

• Have the Maintenance Department paint the steam table/serving tables and make any necessary repairs was approved.
• Purchase of Bell and Howell solar-powered, motion-activated lights to be put on each side of Clubhouse to improve lighting was approved.

Trustee Susan Keel reported that the Country Club Committee met in December. They discussed the January 31st Fish Fry, February 14th Valentine Karaoke and Galentine party for singles, and the February 20th Civic Dinner. The Committee discussed how to promote the 19th Hole, and several different ideas were presented. The 19th Hole will be advertised on the new golf cart screens. They also thanked the Civic Association for the two patio tables with four chairs each. Maintenance work on the 19th Hole and patio were discussed as well as re-upholstering several of the chairs.

Donation of TV for Clubhouse lobby approved.

No Country Club Committee meeting for October

Trustee Susan Keel reported that the Committee discussed a “water tree filter” for the 19th Hole. A new food program with Gorden Food has been initiated which should result in cost savings. Decided the 19th Hole will continue the current summer hours. Suggestions for different activities at the Clubhouse were reviewed. Discussion was also held on how to finance new flooring with preliminary cost estimates being $40,000 -$50,000.

Trustee GM Cox reported that the maintenance department has purchased a Chop Saw to assist with road patching projects. A pallet of the material has been donated and will be used in the repair of potholes and monitored over time to assess the functionality. The committee has received the road paving cost from Waters Construction and will be working on a proposed road work budget request.

Trustee Ron Auvenshine stated they held an impromptu meeting at Westwood East and Bayport to witness the application of Rock Asphalt into the pothole. The committee will monitor the pothole to see how it holds up.

Monthly

There was no Streets and Roads Committee meeting for the month of April.

Annual

Trustee Liaison Ron Auvenshine reported that the Committee continued to focus on improving drainage. The Committee reviewed the report of flooding from the tiny home subdivision under the fence on Meadow Lake Drive. Trinity County shall be contacted to ensure the flow does not contain sewage. Due to some flooding in the Townhouse area from the fairway on hole 18, Golf Course Maintenance shall re-dig the ditch. Reports of additional areas with drainage problems shall be investigated.

Trustee Liaison Ron Auvenshine reported that the Committee drove the subdivision and reviewed 39 areas that were identified as having drainage issues. They identified which issues were the responsibility of property owners and which are the responsibility of the POA.

Trustee Liaison Ron Auvenshine reported that the Committee recommends adding rock/road base to the lane leading to 7 Meadowview. He reported that Diversified Pier and Bell has completed the culvert projects. More ditches and culverts are being identified that need work and are being referred to WS Maintenance.

Bid from Diversified Pier and Bell LLC for the cutting of roadway limbs in the amount of $45,600 approved.

Trustee Liaison Ron Auvenshine reported that the Committee reviewed bids to replace Birch and Bayport Streets culverts, and reviewed the proposal to replace culverts behind houses on Palm Springs that have collapsed in spots. Ron reminded residents that they are responsible for cleaning their culverts so runoff water can flow properly.

Trustee Jo Matthew reported the new course signs have been ordered and there are still signs available to purchase. Discussed the need for more and better golf communication to be sent out to members. White markings around the greens are to allow for the recapturing of the original shape of the greens. Starters will soon be available.

o Recommendation to change the Twilight Golf times to 2:00 for the winter months and 4:00 for the summer months. This was approved.

o Recommendation to allow food and non-alcoholic beverages to be brought in from the outside; however alcoholic beverages may be at the pool but MUST be purchased through the 19th Hole. This was approved.

o Recommendation to add a new Members Guest Riding w/ Family Cart Rate to The Members Golf Course Rate (Family Cart Rate means – Trail Plan) This was approved.

*Members Guests Riding

w/ Family Cart Rate Rate

__________________________________________________________

• 9-hole weekday 15.00
• 9-hole weekend/holiday 20.00
• 18-hole weekday 25.00
• 18-hole weekend/holiday 30.00
• *Only applies to Children, Grandchildren, & Their Spouse

Monthly

There was no Golf/Greens Committee meeting for the month of April.

Annual

·       Adjusted tee boxes and restored “regulation” bunkers will prompt a Texas Golf Association (TGA) rating study later this year, ensuring our course meets competitive standards.

Elevating Member Experience

·       Marshal/Starter Program: Community volunteers now assist with pace of play and course flow, fostering a welcoming environment.

·       Beverage Cart & Cart Porters: On busy weekends, porters ensure carts are clean and ready, while the beverage cart adds convenience and boosts 19th Hole revenue.

·       Expanded Cart Barn & New Lease: To address increased demand, we’ve extended the cart barn and leased additional carts, reducing shortages and wait times.

Recreation Beyond the Fairways

·       Pickleball Court Lighting: Approved after resident feedback, new lights will extend playtime for this rapidly growing sport.

·       Hole Sign Sponsorships: Over $6,000 has been raised for new, professionally designed hole signs, which will be ordered soon. Thank you to our sponsors for their support!

Pardon Our Mess

·       After decades and decades of pool use, it was finally time to replace our pool. This project has been in the works for some time and in February we finally broke ground on a new pool. We will also have a new covered deck area, seating and tables which will create a more inviting environment. We are very excited as this is part of our ongoing efforts to enhance our shared amenities.

Looking Ahead

·       These achievements reflect our shared commitment to innovation and community. As we plan for 2026, we invite your ideas and participation—whether through volunteering, sponsoring projects, or simply enjoying the fruits of these efforts.

A heartfelt thank you to every staff member, committee volunteer, and donor who made this progress possible. Together, we’re ensuring our community remains a destination for relaxation, recreation, and connection.

 Warm regards, Rick Walterscheid

Greens Committee Board Leason

Trustee Rick Waltersheid was absent, and Deta Rogillio reported that the Golf/Greens Committee met on March 11th. Josh Dixon updated the Committee on conditions of the greens and upcoming course improvements. The Committee announces changes to the tee box locations: gold tees on holes 3 and 16 will be moved back; gold and silver tees on hole 18 will be moved back; and red tees on hole 11 will be moved back to near the silver tees so that the hole will return to a par 4 four for all. After the bunkers are completed; greens regain their grasses, and tees moved, the Texas Golf Association will be contacted concerning re-rating the course. The Marshal/Starter program will become more frequent as good weather returns. Volunteers are needed for this program. The mat for the concrete driving range pad will be glued this week and the hydro spray grasses will be laid.

Approved the waiver of initiation fees for first time Associate Memberships.

o Denied a Social Membership.

o Tabled the recommendation for new golf course hole signs of $7,300 pending commitment by property owners to sponsor holes.

Trustee Rick Waltersheid reported that the Golf/Greens Committee did not meet in February. However, he advised that the front 9 bunkers had been completed, and the back 9 bunkers should be completed in the next week. Rick also reported that the pouring of concrete for the range mat pad is scheduled for this coming week.

• Plan to have golf cart lease program for $1,000/year that would guarantee a purchaser a cart if they had a scheduled tee time was approved.

Trustee Rick Waltersheid reported that the Golf/Greens Committee discussed the renovations to the range and the golf course with Pro Shop/Golf Course Manager Josh Dixon. Additionally, Josh advised of upcoming golf course maintenance and of replacing the current sponsor hole signs. Discussion was held on the use of Marshals and Starters and resuming the putting contest. Josh also announced that the price of range balls/ range plans would be increasing by $2 a bucket. Thanks was given to Pavin’ the Path Tournament for their donation to the range renovation. Rick also provided a year-end overview of the financial performance of the golf course/Pro Shop. Public rounds of golf doubled in 2024 from 2023 with 8,284 rounds played, total sales nearly doubled from 2023 with an increase of $130,000, and merchandise sales doubled from 2023 with a year-end total of $90,320. Also noted were sales of these items: grips and club repair $5,052, golf bags $5,234, Junior golf tournaments $8,997, golf balls $19,050, and golf clubs $16,634.

No Golf/Greens Committee meeting for October

Trustee Rick Walterscheid reported the departure of Josh Miller and promotion to Josh Dixon as Golf Course/Pro Shop/ Clubhouse Manager and Kenneth Parker as Groundskeeping Supervisor. Three recommendations will be made to the board concerning drainage, bunkers, and the driving range. Discussion about implementing “starters” to assist Marshals. Discussion on covering the large hole at the entrance of #9 tee box.

Trustee Deta Rogillio reported the weekly trash continues to run smoothly .The heavy haul drop off was approximately 40 yds. of trash. Roadside mowing, weed eating and debris pick up continues. Replaced lights above the buffet serving table area along with the lights in the 19th Hole. Repaired electrical run to the clubhouse fountain and repainted the kitchen door in the club house. The thermostats and heating elements for the 19th Hole water heater were replaced. Removed the broken ceiling fan in the fitness room. Did a test run with the rock asphalt bags and will continue monitoring how it holds up. Drainage projects are ongoing on Shallow Springs and Westwood East at Townhomes.

Maintenance Supervisor Chris Williams was absent, and Trustee Jo Matthew reported for the Maintenance Department. Heavy Haul pickup for April totaled approximately 160 yards of trash, 6 dead trees were removed from POA property, 11 work orders completed with 2 scheduled for completion, roadside ditch lines are being mowed, and daily trash pickup is running without problems. The drainage project on Westwood West was completed, drainage project on Shallow Springs is ongoing, and the next round of drainage projects are being reviewed. A beaver was removed from Horseshoe Lake; Aqua Tek has treated additional lake areas, and Diversified has completed the tree trimming from roads.

Maintenance Supervisor Chris Williams reported the Maintenance Department that weekly trash pickup continues to run smoothly; completed ditch clean out at Coral Gables and Cottonwood, and Great Bluff; drainage projects in progress at Shallow Springs and Broadmoor; upcoming drainage projects are Chapel Hill, Indian Harbor, Fairway Bridge culverts, and Lazy Springs. Maintenance installed a new ramp at side Clubhouse door; removed the wall in the Clubhouse for the water filtration system; removed parts of the sidewalk at the Pro Shop for new sidewalk project; roadside mowing and weed eating; storm debris; and cleaning up underbrush in the mowing lanes. Eight trees have been scheduled for removal. Planned for April are mowing hay fields; continuing drainage projects; mowing lanes clean up; mowing weed eating; and replacing and repainting curbs around Clubhouse parking lot.

• Purchase of a used Ford F-250 diesel truck to replace the unusable Ford F-150 for $19,999 was approved.

Maintenance Supervisor Chris Williams reported on trees recently removed, storm cleanup of debris and culverts cleared, Mailbox areas have been cleaned and will be monitored every few weeks, re-striped parking lot at the POA Office and have started re-striping the boat ramp. Also, Diversified Pier and Bell has completed the culvert reworking on Fairway and Bluebonnet and have replaced worn out culverts on Birch and Bayport, and the wall on the east end of the Clubhouse is scheduled for completion in February. Work on the culvert on Palm Springs and the driving range is scheduled for February. Maintenance has also replaced the lighting in the Mailbox areas, mowed roadside ditches, mowed, and removed leaves and debris in Townhouse area, daily PMC sheets are in effect and are being completed daily. Maintenance continues road work continues throughout the subdivision, weekly trash pick-up with the new trash trucks, and monitor plumbing around all POA buildings daily during the freezing temperatures. Chris reminds us that Heavy Haul drop-off is only on the first full week of the month and only on Wednesday and Saturday of that week. The brush yard is open every Wednesday and Saturday from 8 am until noon for vegetation and cardboard drop off.

Maintenance Supervisor Chris Williams reported that the new compacting trash trucks had successful test runs and have started running the trash pickup, dead debris has been targeted for pickup in the mowing lanes and they have started cleaning up intersections blocked by vegetation, preventative maintenance sheets are now in place and being used, the transfer pump for golf irrigation has been replaced, and have cleaned up the shop yard and reorganized the storage areas.

 

Trustee Rick Renfro reported the Association ended October 2025 with approximately $1,509,897 in liquid assets. The total Association operating income for the month of October was $241,177 and was worse than the budget by $34,696. Our total operating expense was
$335,660 and was $7,771 better than the budget. The total net income for the month of October was $11,830 better than the budget. The net year to date income is $272,177 better than the budget. Access Control and Administration were under budget. The 19th Hole performance was better than its budget. The Pro Shop and Golf Course performance was better than its budget including payroll by $15,047 and is $179,412 better than its budget year to date. Total payroll expense for the entire association was better than budget for the month of October and is
better than the year to date budget. The overall financial performance for October was strong. All bills have been paid related to the pool and fitness center.

 

Trustee Rick Renfro reported the association ended September 2025 with approximately $1,627,740in liquid assets. The total Association operating income for the month of September was $258,797and was better than the budget by $40,869. Our total operating expense was $304,825 and was $7,771 better than the budget. The total net income for the month of August was $28,235 worse than the budget. The net year-to-date income is $261,817better than the budget.
Access Control and Administration were under budget. The 19th Hole performance was better than its budget. The Pro Shop and Golf Course performance was better than its budget, including payroll by $24,081, and is $159,398 better than its budget year to date. Total payroll expense for the entire association was better than budget for the month of September and is better than the year-to-date budget. The overall financial performance for September was strong. The metal roof replacement at the maintenance shop and office has been completed.

 

 

Trustee Rick Renfro reported the association ended August 2025 with approximately $1,695,808 in liquid assets. The total Association operating income for the month of August was $253,673 and was worse than the budget by $5,305. Our total operating expense was $328,245 and was $23,929 worse than the budget. $55,116 was due to the additional work associated with the pool renovation and fitness center. The total net income for the month of August was $28,235 worse than the budget. The net year to date income is $215,432 better than the budget.
Access Control and Administration were under budget. The 19th Hole performance was better than its budget. The Pro Shop and Golf Course, including payroll, is $126,335 better than its budget year to date. Total payroll expense for the entire association was better than the budget for the month of August and is better than the year-to-date budget. The year-to-date performance continues to be strong.

 

 

Trustee Rick Renfro reported the association ended July 2025 with approximately $1,831,900 in liquid assets. The total Association operating income for the month of July was $284,900 and was better than the budget by $62,231. Our total operating expense was $436,228 and was $91,218 worse than the budget, of this amount $84,571. This was due to the additional work associated with the pool renovation and fitness center, which was previously approved. The total net income for the month of July was $28,986 worse than the budget. The net year to date income is $244,858 better than the budget. 
Access Control and Administration were under budget. The 19th Hole is $38,578 better than its budget year to date. The Pro Shop was better than its budget and is better than the year to date budget by $70,538. Total payroll expense for the entire association was worse than the budget for the month of July by $12,898 but is better by $71,733 year to date. The pool and fitness center expenses will have a negative drain on or liquid asset account balance over the next month as the project nears completion. The overall financial performance for the month was very strong and the year-to-date performance continues to be strong as well.
The association received $12,965 from Marina Village for their road use.
Additionally we have received $417,891 in prior year late fees, and maintenance and recreation assessments. Our in-house collection efforts by our staff are paying dividends. Fourth of July donations reached a new high this year at $22,236.

 

 

Trustee Rick Renfro reported the association ended May 2025 with approximately $2,075,506 in liquid assets. The total Association operating income for the month of May was $306,816 and was better than the budget by $62,197. Our total operating expense was $339,758 and was $32,477 better than the budget. The total net income for the month of May was $94,675 better than the budget. The net year to date income is $240,287 better than the budget. Total payroll expense for the entire association was under budget for the month of May. The overall financial performance for the month of May was very strong and the year-to-date performance continues to be strong as well.

Recommended to close the Sunflower Bank account and move it to another bank. This was approved. 

Recommended purchase of 39 surveillance cameras at a cost of $5,500. This was approved.

Recommended accepting the offer on property 11-13-02 with a payment of $9,000. This was approved.

 

Trustee Rick Renfro reported that the POA ended May with $2,127,326 in liquid assets. Administration, 19th Hole, Pro Shop and POA Maintenance were all better than its budget including payroll. The total Association operating income for the month of April was $346,465 and was better than the budget by $32,035. Our total operating expense was $449,429 and was $29,825 better than the budget. The net year to date income is $146,210 better than the budget. Overall financial performance for the month of May and the year to date is very good.

o Recommendation for additional expenses for the continued pool renovation work in the amount of $35,000. This additional cost is to cover the following items; Dirt and labor to spread, Relocate existing sitting area canopy to cover the new pool equipment, Enclose pool equipment area, Enlarge the concrete pad for additional sitting area on the south side of the pool, Reinstall existing fence and add new sections as necessary, Purchase and install sails and post to cover all or part of the new sitting area. This was approved.

Monthly

Trustee Rick Renfro reported the POA ended March with $2,264,924 cash on hand. He reported that the Administrative Office was under budget. The Pro Shop and 19th Hole exceeded their budget. The total Association net income in March was $28,050 better than the budget. Rick also stated that the overall financial performance for the month of March and the year-to-date performance are very good.

Approved the addition pool renovation expenses to build a 24’ X 24’ concrete pad with a cool seal topping to match the pool area. The total cost is $6,000. The Civic Association has graciously donated $3,000 to help cover the cost and the POA will pay the remaining $3,000.

o Approved the purchase of 18 new hole signs for the golf course for $7,200. Over $6,000 in sponsorship monies has been promised to pay for the hole signs.

Annual

WS POA BUDGET 2025

Trustee Rick Renfro reported the POA ended February with $2,447,772 cash on hand. He reported that the Access Control and Administrative Office were under budget. Due to the weather, the Pro Shop and 19th Hole exceeded their budget. The total Association net income in February was $4,807 worse than the budget. Rick also stated that the net year to date income is $55,036 better than the budget.

Approved the removal of the analog telephone line at Access Control.

o Approved a change order for the pool renovation work in the amount of $20,000. It was found that parts of the existing pool did not have the required amount of concrete.

o Approved re-instituting Small Claims Court debt collection action for those property owners who owe significant amounts.

o Approved the write-off of $7,267,495 in uncollected debt for the years 2021 and prior as required by the four-year statute of limitation.

Trustee Rick Renfro reported the POA ended January with $2,507,483 cash on hand. He reported that the 19th Hole Bar and Grill, the Pro Shop, Access Control, Administrative Office, Golf Course Maintenance, and WS Maintenance all outperformed their budgets. The total Association net income in January was $62,205 better than the budget and operating expenses were $38,745 under budget. Rick also reported that our annual insurance expense was over budget by $11,697 and the POA is currently working to ensure we are receiving the best rates possible and reviewing coverage on an item-by-item basis. He also advised that although January started out well, we are spending an extraordinary amount of money in the first quarter with the pool and bath house renovation and the bunker and driving range improvements. Rick reminded everyone that these monies are available due to several years of savings for these events and the ability, in the last couple of years, for the POA Administration to implement some cost saving measures.

• Recommendation to invest a portion of our cash-on-hand in a high yield Certificate of Deposit for six months was approved.

Trustee Rick Renfro was reported the POA ended 2024 with $2,154,244 cash on hand. He further reported that 310 property owners prepaid their 2025 assessments during November and December. Rick reported that the 19th Hole Bar and Grill and the Pro Shop contributed $154,337 above their 2024 budget. Access Control, Administrative Office, Golf Course Maintenance, and WS Maintenance all outperformed their budgets. The total Association net income for 2024 was $38,348 better than the budget.

 

 

 

Budget Committee Report. Trustee Rick Renfro reported the POA ended October 2024 with $1,363,375 in liquid assets. He further reported the total POA net income for the month was $3,773 over the budget and is $284,384 over budget for the year to date through the end of October. All operational business areas exceeded their income budgets for the month. Total payroll expenses were under budget for the month of October. The total Association operating income for the month of October was less than the budget by $19,800 and is $38,660 better than the budget year to date. Total Association operating expense for the month of October was under the budget by $16,027 and is 383,044 over the year-to-date budget.

Trustee Rick Renfro was absent, and President Jo Matthew reported the POA ended September 2024 with $1,732,967 in liquid assets. She further reported the total POA net income for the month was $78,720 better than the budget and is $278,794 over budget for the year to date through the end of September. All operational business areas exceeded their income budgets for the month. Total payroll expenses were under budget for the month of September. The total Association operating income for the month of September was less than the budget by $11,764 and is $61,107 better than the budget year to date. Total Association operating expense for the month of September was over the budget by $222,317 due to the cost of the garbage trucks.

POA purchased two new compacting garbage trucks – this decision has been over three years in the making and is why the decision was made a few years back to move to hinged trash cans. In the spring of 2023, Operations Manager Clayton Creel presented a cost analysis to the BOT about the rising double-digit costs of household debris pick up. Private company compactors and disposal of debris is an ever-rising expense. Trustee Renfro did another cost analysis and Internal Financial Manager Henshaw verified the analysis that indicates a $30,000 a year savings in private company costs combined with labor savings for a total projected savings of $40-$50,000 a year. The life expectancy of the trucks is 15-20 years so savings should increase each year. With the commencement of use of these trucks, household debris pickup will change to once a week and cardboard pickup will be picked up separately twice a month. 

Budget Committee Report. Trustee Rick Renfro reported the POA ended August 2024 with $1,783,635 in liquid assets. He further reported the total POA net income for the month was $33,408 better than the budget and is $81,881 over budget for the year to date through the end of August. All operational business areas exceeded their income budgets for the month. Total payroll expenses were under budget for the month of August. The total Association operating income for the month of August was over the budget by $42,464 and is $72,038 better than the budget year to date through August. Total Association operating expense for the month of August was over the budget by $9,056. The Association is currently $153,919 over the year-to-date expense budget due in part to the 2023 road expense of $154,360 that was paid in January.