Connections
Site article
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 1
a. Any and all boats used in Lake Livingston waters shall meet all requirements set forth by the State of Texas.
b. All boating shall be conducted by rules of etiquette as well as laws, statutes and regulations of the State of Texas as well as any other regulatory authority governing boats and boating.
c. All boats shall maintain no wake speed in the marina area. No fast-moving craft will be tolerated; this includes reckless docking and/or embarkment.
d. No water skiing is permitted in the marina area.
e. No craft shall be left unattended while the motor is running unless the craft is securely anchored or tied.
f. Neither fueling nor exchanging of fuel from one container to another shall be permitted in the stalls.
g. No firearms shall be loaded, unloaded or carried loaded in the marina area.
h. Any repairs, etc. shall be confined to a specific stall area so as to not constitute a hazard to other craft or persons in the immediate area.
i. No swimming is to be permitted in the marina area. No hunting is to be permitted, nor is the discharge of firearms to be permitted in the marina area.
j. Fees for storage of boats and boat rentals are posted at the POA Administrative offices.
k. Only renters of boat slips and their guests are allowed on the docks.
EXCERPT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 2:08 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 1
Section 1.02 Fishing and Boating Rules
NOTE: Any person fishing on Lake Livingston is subject to state law.
To give all Owners a maximum of pleasure, to maintain ecological balance in our inland lakes and to keep inconvenience to a minimum, the following rules are adopted:
a. In order for the lake to be most productive for fishermen, non-motorized watercraft and fishing boats with electric motors are permitted on the Association’s inland lakes. Gasoline motors of five-horsepower or less are permitted on Westwood Lake only. Authorized boats may be put in the inland lakes only at locations designated by management.
b. Boats shall at all times be used in a safe and prudent manner so as not to cause danger to life or damage to property.
c. All boaters shall follow safety regulations as prescribed by state statutes and Association rules.
d. Members using boats shall be held fully responsible for any and all damages that are incurred by the misuse of the boats and shall reimburse the Association for any and all damages to Common Areas that might be caused there from.
e. It is recommended that fishing and boating activities should terminate immediately upon the approach of an electrical storm and all boats should be cleared from the inland lakes. Members are responsible for monitoring weather conditions while on the lakes.
f. Repeated violations may result in loss of boating privileges.
g. Fishing or boating in the inland lakes shall be restricted to Members and guests only and are subject to Association membership card or proof of residency check.
h. No trot line or throw lines will be allowed.
i. The inland lakes may be patrolled to ensure adherence to all rules.
j. No swimming will be permitted in the inland lakes unless approved by management.
k. No water skiing of any type will be allowed.
l. No firearms will be permitted on or around the inland lakes at any time.
m. Individuals using the inland lakes will do so at their own risk. The Association, its Board and officers, its manager, employees, agents and/or its attorneys do not assume liability for accident or injury.
[ Modified: Thursday, 15 May 2025, 2:08 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
Article 1
Common Area Rules and Regulations
a. Any Member of the Association shall be entitled to use of the Common Areas, provided however; that he/she is a Member in good standing and that the Owner’s account is paid current (this shall include sums due in the form of General Maintenance Assessments, Recreational Assessments, Townhouse Maintenance Assessments, fees, fines, deductions, charges, and Special Assessments commensurate with property ownership).
b. The household of a Member may use all of the same Common Areas. A household member is defined as a person in permanent legal residence in a Member’s home, excluding Tenants as defined in 1.0l(f) of this document.
c. Use of the recreational facilities, as provided for in executed use agreements as entered into by the Association, requires application and approval by the Association.
d. Memberships of Owner(s) terminate with the sale of property. Upon the sale of property, a membership transfer fee and a recorded warranty deed is required to change the membership of the Owner(s) on the Association’s record.
e. Reference is made to the Bylaws of the Association wherein the Board is vested with the authority to adopt and amend rules and regulations which it, at any time, deems advisable or necessary. The power to enforce withdrawal of membership privileges is vested in the Board in the event that a Member is no longer in good standing. Members, their household, and Tenants, whose privileges are suspended, are not allowed to use any of the Common Areas as a guest.
f. Any Member in good standing may invite a person or persons as his guest to use the Common Areas. A Tenant is a guest of the Owner from whom he/she rents. A Tenant is defined as the party(ies) to an Association approved lease as set forth in Article 7. The Member must be physically present in the Subdivision while their guest is using Common Area facilities, or as may be required by Country Club rules must be with their guest while using Country Club facilities. In the case of Tenants, an approved leasing application must be on file in order for use of the facilities without the Owner present. Each Member will be responsible for the conduct of and adherence to the rules of each of their guests and Tenants. Members also will be held responsible for all fees, charges, or damages incurred by their guests. All guests/Tenants will be subject to any and all guest fees in effect as required by the Board
g. Property of the Association may not be removed by any Member or guest at any time. Members who are responsible for the removal or damage of Association property will be required to pay for its replacement. Members will be held responsible for the actions of their guests, Tenants, and their respective household members.
h. The unsafe use of any motorized vehicle is strictly prohibited. No unlicensed driver shall operate a motorized vehicle of any type, including golf carts, in the Subdivision. Use of any vehicle may be specifically restricted in designated areas.
i. All dogs, cats and/or other similar, common household pets must be on a leash and controlled by a responsible person whenever such pet is on Common Areas and/or otherwise not on Owner’s property. In no event are pets permitted to run loose or constitute a nuisance by barking or other types of behavior that constitute a nuisance to other Owners. In addition, to prevent boarding or breeding of animals, no one household is to have more than 3 household pets. In accord with the RRC’s Section 4.07, if Management deems a pet to be a nuisance, Trinity County Law Enforcement/Animal Control will be called and all Trinity County Ordinances shall prevail.
j. Members and Association staff are encouraged to report violations of the rules and regulations to management. Management shall report such violations of rules and regulations to the Board, as necessary. In the event that any Member (or his guest, Tenant, or household members for whom he/she is responsible) should violate the Association rules, the Rules Enforcement Policy of the Association will be followed.
k. Regardless of the good intentions of Members and management, and the greatest effort to provide quality service to the membership, there may arise a need for suggestions or complaints from time to time. These must be made in writing to management. Repeated deficiencies will be reported in writing to the Board.
l. The Association is not responsible for any of the Members’ or guests’ personal belongings left on the Association’s premises for any reason.
EXCERT: WESTWOOD SHORES PROPERTY OWNERS’ ASSOCIATION COMPLETE POA POLICY MANUAL
SIXTH EDITION
[Adopted 11/25/2024]
[ Modified: Thursday, 15 May 2025, 2:09 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
2025
November
Trustee Ron Auvenshine reported that many projects had been completed. The mailbox areas have been cleaned and painted along with the picnic tables being repaired or replaced. The roof on the maintenance barn has been replaced and the pressure washing has been completed at
the marina. Currently the spider b gone system is being repaired. The politeness and helpfulness of our maintenance workers were mentioned and appreciated. Some maintenance issues noted that still need to be addressed are street signs need to be straightened, some traffic signage needs to be replaced, debris removed out of ditches, and some pruning back of corner trees for safety reasons.
September
Trustee Ron Auvenshine reported the areas that have been in need of improvements over the last several months. Members acknowledged the challenge of hiring and maintaining staff. The committee has divided the neighborhood into 5 sections and reports on each section. The maintenance issues identified are then reported to the POA staff and supervisors. Specific maintenance issues were listed on their reports.
July
Trustee Ron Auvenshine reported the committee will be working on several ideas to help “reimagine” areas of Westwood Shores. Maintenance issues that were reported were structures that need repainting, entrance curbs needing paint, clearing of ditches to continue, and better lighting in the front mailbox area.
May
Trustee Ron Auvenshine shared the committee has added an adjunct member and will see how that position will work. Discussed having a Community wide event in the fall for removal of debris and general cleanup of the neighborhood. Maintenance issues the committee noticed were sent to the Maintenance and Recreation supervisors. One noted area that needs to be improved is weed eating. The committee noted the positive actions with property owners by the staff along with the improvements that are being made.
April
Monthly
There was no Maintenance Committee meeting for the month of April.
Annual
Westwood Shores POA Maintenance Committee Report April 25, 2025
I would like to share a brief overview of the Maintenance Committee’s efforts over the past 12 months. As you may or may not know, this was a new Standing Committee that was added last year. The purpose was to serve as an additional set of eyes and support for our dedicated maintenance department. With limited staff and a growing list of responsibilities, our maintenance workers and managers cannot always be everywhere at once. Westwood Shores encompasses some 1150 acres, 9 inland lakes, 26 miles of roads, and has multiple buildings to manage and take of. Their goal has been to work collaboratively to maintain and enhance the quality, safety and overall appearance of our shared community spaces.
Committee members routinely walked the property, drove the roads and viewed facilities in order to identify maintenance and safety needs and promptly communicated these to the specific department managers and POA Staff and Board.
Some of the maintenance issues the committee identified and were addressed throughout the past year were the following:
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- · Cleanliness of mailboxes
- · Ditches that needed to be cleaned out
- · Grounds around the POA Office
- · Lighting issues
- · Plumbing issues
- · Debris Removal
- · Marina cleanliness and lighting
- · Interior lakes public access areas
- · Potential immediate safety concerns
While not responsible for financial decisions, the committee remained mindful of budget constraints when offering areas of maintenance need. While moving forward, the committee will continue to be proactive in their support and communication in order to benefit the entire community.
The Board appreciates the collaborative work between this committee, the department managers and the broader community. Maintenance in our community certainly requires a team effort. As Volunteers, we are all called to be partners in stewardship – ensuring that our community remains safe, attractive and functional for everyone.
I along with our Board want to thank the six volunteer members of this committee that served. To each of you, serving as a volunteer and your commitment to make Westwood Shores a better place to live, makes a difference.
Jo Matthew
POA Board Liaison
March
Trustee Liaison Jo Matthew reported that the Maintenance Committee will being tracking the number of times the same item is reported. The committee discussed their role as additional eyes within the community to help make it the best it can be.
February
No Maintenance Committee was held.
January
Trustee Jo Mathew reported that the Maintenance Committee is working hard to identify areas of maintenance and prevent small problems from becoming larger. Some of the issues are replacing the lighting throughout the Clubhouse, Townhome yardwork, and identifying ditches that are filled with debris. The Committee also identified areas of noted improvement such as the cleaning of the mailbox areas and new lighting, mowing throughout the community, some ditches have been cleaned, the pier at the Marina has been rebuilt, boat stalls have been cleaned, and removal of debris around the POA Office.
2024
November
No Maintenance Committee meeting for October.
October
Trustee Liaison Jo Matthew presented the Maintenance Committee Report. She stated that the Committee discussed how the maintenance department works and the Board transitioning to programs that will make things more transparent. Issues found by members were reviewed and reported to the appropriate department manager.
[ Modified: Thursday, 27 November 2025, 2:10 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
2025
November
Trustee Ron Auvenshine reported a proposal is being submitted to the Board of Trustees for establishing a Financial Advisory Committee. Early in 2026, a meeting will be held for the community to review the marketing and financial committees. Also at this time, the qualifications to serve on this new committee will be discussed.
October
Trustee Ron Auvenshine reported that the structure for the Marketing committee has been sent to the BOT for approval and will begin moving forward to set up and they are now working to create the Financial committee.
Save the Date: November 8, 10:00 – 12:00 in the Club House will be a presentation to discuss the Communication committee survey. Also at this time, the scope of activity for the Marketing and Financial committees will be discussed.
September
Trustee Ron Auvenshine reported the committee has finalized the structure and responsibilities of the New Marketing Committee. Plan was submitted to the BOT for approval. The strategic committee will hold a meeting, November 8 from 10:00 - 12:00 to reveal the communication survey results and suggestions. They also will be sharing more information concerning the new Marketing committee.
August
Trustee Ron Auvenshine reported the committee is finalizing the structure and responsibilities of the New Marketing Committee. Plan was submitted to the BOT for review. Meeting is being planned for September to share the results of the Communications Survey. All are very pleased with the Communication committee work thus far.
July
Trustee Ron Auvenshine reported that the communications committee is now established and is functioning. The strategic planning committee has been working on the second committee, Marketing, and is finishing up on the structure of that committee.
May
Trustee Ron Auvenshine spoke about the launch of the second survey which covers communication. They are allowing one more week to respond, so if you did not receive your survey, contact the POA Office. The survey summary will be shared with the community in July.
April
Monthly
Trustee Ron Auvenshine reported that the Strategic Planning Committee continues to meet. He stated a survey would be sent out in the next couple of weeks and requested everyone take the time to answer the survey.
Annual
For the past year and a half, the Strategic Planning Committee has been working diligently writing and implementing a five-year plan for our community. I would like to give you an update on where we are currently with this plan.
As previously described, the purpose of a strategic plan is to give clarity and meaning to the Board of Trustees (BOT) of our POA regarding what the majority of property owners feel are the most important aspects of the community. In an attempt to obtain this information, the Strategic Planning Committee created a survey via a utility entitled “SurveyMonkey” which included questions that we, as a committee, felt were important interests of a property owner. The survey was designed in such a way so only between 5 and 10 minutes would be required for it to be completed. The survey was sent to property owners via email. A total of 1250 emails were sent. Of the 1250 emailed out, 914 were opened. Of the 914 opened, 415 took time to answer the questions. The results of the survey were then compiled using those 415 answered surveys and analyzed using the tools available within “SurveyMonkey”.
In addition to the survey, the Strategic Planning Committee created four focus groups. Each of the focus groups were specifically designed to address the various categories of property owners within the community. The groups were as follows:
1) Full-time, retired property owners
2) Full-time, working property owners
3) Part-time or lot property owners
4) Property owners with children under the age of 18
Because no one signed up for Group 3, the committee decided to form two groups of Group 1 since that represented the majority of property owners in Westwood Shores.
The Strategic Planning Committee then analyzed and evaluated both the survey and the focus group’s results. These results gave us a wealth of information about what property owners valued most about our community. The most highly valued item was Access Control (the front gate). Next on the list was the condition of our roads, followed by the golf course, swimming pool, fitness center, 19th Hole Bar and Grill, exercise room, and pickleball/tennis courts being lowest on the list.
Each of these priorities was then evaluated and placed on an Impact-Effort grid to help determine which improvement would most benefit the property owners. “Impact” included an estimate of the benefits to the community. “Effort” included an estimate of the financial impact (positive or negative) and the amount of time the priority would take to accomplish the task.
The above information was then formally compiled and presented to the BOT in an effort to advise the BOT as to how the property owners would prefer to have their assessments and fees allocated once all of the monthly expenses are paid. In other words, what do we do with any money left over after all the bills have been paid.
Current Status
As a result of the above efforts related to defining the property owners’ preferences and creating a strategic plan as defined by those preferences, the Strategic Planning Committee was able to generate a number of recommendations to present to the BOT. This, combined with the BOT’s efforts to optimize the handling of the community’s finances, has led to several initiatives being financed and implemented. It is noteworthy to add that the BOT has been able to execute these programs without increasing assessments or fees or calling for a special assessment.
At the neighborhood entrance construction has begun on the remodeling of our swimming pool which has been in desperate need of repair for numerous years. Stage one of the swimming pool remodel includes the pool itself and the area immediately surrounding the pool. Architectural drawings that depict the changes underway are available in the foyer of the clubhouse. Also, as soon as funding is made available, new bathrooms and a fitness center will be built. These will be located on the north side of the pool. As further enhancement, the BOT is also looking into the possibility of a smart card entry system which will allow 24-hour access to the fitness center.
Additionally, golf course improvements are currently being made using money which has been saved over the past several years. Initially this money was earmarked for new greens on the course. However, because of the expertise of our course supervisors, it was determined that the greens do not require rebuilding. This money has now been redirected toward establishing our sand traps and improving the driving range.
Roads continue to be the number one concern of property owners. However, to make a difference in our roads, a lot more funding is required than currently available. There are 26 miles of roads in Westwood Shores. The cost of the cheapest road construction process known as “chip and seal” costs approximately $400,000 per mile. To make a difference, it will take a minimum of $8 to $10 million dollars to pave our roads using the cheapest method of restoration. Currently the Strategic Planning Committee and the BOT are in the process of considering a number of strategies for generating the funding necessary to address all 26 miles requiring maintenance. In addition, we are doing our best to stretch the resources we do have so that we minimize any additional cost to each property owner. Preliminary research is revealing that it appears to be working.
Moving Forward
From the original survey and focus groups, it became obvious to the Strategic Planning Committee that there was a need for better communication both within Westwood Shores and beyond. In addition, we needed to market our community not only to our property owners but to prospective property owners. And thirdly, we needed financial advice to help us know the best way to fund the needed projects like paving our roads. We are now in the process of creating three committees to focus on each of these needs. These committees will be “special advisory committees” to the Strategic Planning Committee who will then make recommendations to the BOT. These committees will only be advisory in nature. They will not be able to make decisions on their own. All decisions will continue to be made by the BOT.
Due to the special nature of the three committees, an application and interview process will be required for each committee position. We will be looking for property owners within our community who have specific skillsets and experience in these areas. Information regarding the application process for these committees will soon follow. If you possess special skills and wish to serve, please fill out the application when they are announced.
Additional Survey
Within the next several weeks the Strategic Planning Committee will email a second survey to all property owners of Westwood Shores. Please be on the lookout for that email. We will be announcing its release through several postings. It is our hope that this new survey will increase the number of property owners who take the time to complete the survey. We need to hear from everyone. The initial survey has proven that “Your Opinions Count”.
Email Addresses
One positive result of the first survey was to bring our email addresses up to date. If you have changed your email address, or feel you are still not receiving emails, please notify the POA office as quickly as possible so that you can begin to receive all the important information concerning our upcoming survey.
March
Trustee Ron Auvenshine reported that the Committee continues to meet. He stated the structure of the Communications Committee is being developed as well as the Financial Advisory Committee.
February
Trustee Ron Auvenshine reported that the Committee has completed the status summary of the Committee and has published this summary. He stated the structure of the Communications Committee is being developed as well as a process for selecting a chair for this committee and the Financial Advisory Committee. Questions for the next survey are being developed with the goal being to increase the number of responses and garner new information.
January
Trustee Ron Auvenshine reported that the Committee has continued to work on proposals for forming standing Committees for Communication, Marketing, and Financial Advisory. With the previous approval of the Communications Committee the Strategic planning committee has been working on an application form for those interested in serving on the Communications Committee. The Strategic Planning Committee is also working on writing questions for a second “follow-up” survey in order to obtain more information from the property owners concerning the future direction of the community, and how the Board can better serve them.
2024
November
Trustee Ron Auvenshine reported that the Committee has worked on a proposal for forming standing Committees for Communication, Marketing, and Financial Advisory. New surveys will be coming soon to help clarify communication needs.
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- Approved the establishment of a permanent Communications Committee.
October
Trustee Ron Auvenshine reported that the Committee has resumed meeting to work up the information needed to present to the Board on the possible creation of three new committees that study Communications, Marketing, and Financial Advisory.
[ Modified: Thursday, 27 November 2025, 2:06 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
2025
November
3 Corrected, 23 new violations, 8 at legal or Public Nuisance and 46 open violations 9 homes have been sent to commissioner’s court for abatement. Reminder: Many of these new violations were due to houses not having a number on them for emergency purposes. All houses must have a number on their house.
October
12 Corrected, 4 new violations, 12 at legal or Public Nuisance, and 28 open violations
Reminder: House numbers are required per POA Policy. Numbers must be legible from the street. Confirmation of numbers has begun, and it was noted that only 26 homes did not have numbers. Beginning in December, fines will be given if you do not have a number to identify your house.
September
29 Corrected, 15 new violations, 13 at legal or Public Nuisance and 44 open violations
Reminders:
1. House numbers are required per POA Policy. Reminder that numbers must be legible from the street. Confirmation of numbers will begin soon.
August
54 Corrected, 18 new violations, 13 at legal or Public Nuisance and 73 open violations
Reminders:
1. Vehicles are not to be parked on the street or lanes. Trailers must be behind the front set back line of the home.
2. House numbers are required per POA Policy. Numbers must be legible from the street.
July
34 Corrected, 88 new violations, 10 legal or Public Nuisance, and 55 open violations
Reminders: Flags may not go on trees or utility poles. Building materials must be stored and not visible from the front. No chemicals should be put in household trash.
June
14 Corrected, 26 new violations, 9 legal or Public Nuisance and 55 open violations
May
19 new violations, 9 at legal or public nuisance and 53 open violations
April
59 corrected, 16 new, 10 at legal or public nuisance, and 65 currently active.
March
80 corrected, 42 new, 11 at legal or public nuisance, and 108 currently active.
February
14 corrected, 114 new, 5 at legal or public nuisance, and 146 currently active. Trustee Matthew reported that, within the last two weeks, 5 Board members and POA staff had ridden all 26 miles of road within Westwood Shores and identified 114 deed violations. The drive around was an effort to educate the Board and staff on the state of the community and to focus on the importance of deed restriction enforcement. Many of the 114 new deed violation property owners shall be given a 30-grace period to correct the violations unless they are repeat offenders. It is the desire of the Board to ensure fair and equal deed violation enforcement.
January
23 corrected, 13 new, 5 at legal or public nuisance, and 46 currently active.
2024
November
33 corrected, 6 new, 5 at legal or public nuisance, and 36 currently active.
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- Appeal for fence on 09-05-01-02
- Approved request to build fence with notice that if it must ever be removed for any reason it will not be replaced by the POA or any utility group. If it is to be replaced it will be at the owner’s expense.
- Appeal for fence on 09-05-01-02
October
47 corrected, 14 new, 7 at legal or public nuisance, and 63 currently active.
[ Modified: Thursday, 27 November 2025, 1:57 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
2025
November
Chairperson George Gallagher reported new homes YTD is 4. For the month of November, 4 additions/improvements, 1 lot consolidation, 2 propane tanks, 2 fences and 2 denials.
October
Chairperson George Gallagher reported new homes YTD is 5. For the month of October,
3 additions/improvements, 1 lot consolidation, 1 mobile home removal and new one brought in, 4 denials.
September
Chairperson George Gallagher reported new homes YTD is 4. For the month of September, 2 additions/improvements, 1 lot consolidation and 1 propane tank, 1 generator, 2 denials.
August
Chairperson George Gallagher reported new homes YTD is 4; 1 custom and 3 spec homes. For the month of July, 5 additions/improvements, 1 fence, 1 lot consolidation and 2 propane screening.
July
Chairperson George Gallagher reported for June: YTD – 4 new homes, YTD 25 improvements/additions, 7 consolidations, and 23 denials. For the month of June, 7 additions/improvements, 1 consolidation, and 1 propane tank.
June
Chairperson George Gallagher reported for June: 3 additions/improvements, 2 propane tank screenings and 1 denial.
May
Chairperson George Gallagher reported for May: 3 additions/improvements, 1 culvert, 1 water filtration system, 1 propane tank screening, 1 irrigation system and flagpole and 4 denials.
o Consolidation of 07-80-46 with lot 07-80-47 being the only billed lot was approved.
o Consolidation of 09-02-12 and 09-02-14 with lot 09-02-13 being the only billed lot was approved.
April
Monthly
ACC Chair George Gallagher reported year-to-date: 4 new homes; 21 additions/ improvements; 9 fences; 4 propane tank screening; 3 extensions; and 16 denials.
March
ACC Chair George Gallagher reported year-to-date: 3 new homes; 15 additions/ improvements; 6 fences; 2 propane tanks and screening; 3 extensions; and 7 denials.
Approved lot consolidation of 09-02-12, 13, and 14.
February
ACC Vice-Chairman Dahl Hansen reported for February: 2 propane tanks; 2 additions/ improvements; 2 flagpoles; 2 extensions; and 2 denials.
January
ACC Chair George Gallagher reported for 2024 year-to-date: 18 new homes have been approved; 1 storage building; 80 additions/improvements; 15 consolidations; 34 fences; 2 variances; and 15 denials.
Lot consolidation on lots 01-19-11 and 01-19-15 approved.
2024
November
ACC Vice Chair Dahl reported for year-to-date: 18 new homes have been approved; 66 additions/improvements; 13 consolidations; 31 fences; 13 extensions, and 14 denials.
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- Tabled lot consolidation on lots 02-30-03 and 02-30-04, to be reviewed by email for approval once management verifies it has been done correctly.
- Tabled lot consolidation on lots 11-23-01 and 11-23-02 to be reviewed by email for approval once management verified it has been done correctly.
October
ACC Chair George Gallagher reported for year-to-date: 18 new homes have been approved; 66 additions/improvements; 13 consolidations; 31 fences; 13 extensions, and 14 denials.
[ Modified: Thursday, 27 November 2025, 1:53 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
2025
November
Trustee Deta Rogillio announced the Access Control monthly statistics for November are: Access Control logged in 2,215 vehicles for the POA, 1,055 contractors, 71 guests to Marina Village and 409 guests to the Club House. For the year 2025, there have been 49,928 individuals checked in for the POA, 20,540 contractors, 2,324 for Marina Village, and 7,103 for the ClubHouse. 4,739 guests have been called in for the year. We are now up to 71% usage. Reminder: Please clear your guest prior to their arrival at the Access Gate as we will be busy during the holidays. If you have a large number of guests, you can submit a list to Access Control. Also no construction work allowed on Thanksgiving Day.
October
Trustee Deta Rogillio announced the Access Control monthly statistics for October are:
Access Control logged in 2,792 vehicles for the POA, 1,331 contractors, 116 guests to Marina Village and 467 guests to the Country Club. For the year 2025, there have been 45,804 individuals checked in for the POA, 18,427contractors, 2,175 for Marina Village, and 6,429 for the Club House.
Reminder: If you clear someone or vendor for the next day or longer make sure to change the date or the clearance will expire.
September
Trustee Deta Rogillio announced the Access Control monthly statistics for September are:
Access Control logged in 1,887 vehicles for the POA, 1,091 contractors, 86 guests to Marina Village and 284 guests to the Country Club. For the year 2025, there have been 40,320 individuals checked in for the POA, 15,677 contractors, 1,951 for Marina Village, and 5,447 for the Club House. Gate Sentry is up to 70% usage by the property owners.
We want to welcome Sandy Robinson to the department.
August
Trustee Deta Rogillio announced the Access Control monthly statistics as of August 17 are:
Logged in 2,445 vehicles for the POA, 1,193 contractors, 135 guests to Marina Village and 482 guests to the Country Club. For the year 2025, there have been 36,202 individuals checked in for the POA, 13,427 contractors, 1,724 for Marina Village, and 4,881 for the Pro Shop. Gate Sentry is up to 70% usage by the property owners.
We wished Flora Rud and Lena Ewart well as they move to new jobs.
July
Trustee Deta Rogillio announced the Access Control statistics for June were:
Logged in 3,551 vehicles for the POA, 1428 contractors, 263 guests to Marina Village, and 541 guests to the Country Club. For the year 2025, there have been 32,253 individuals checked in for the POA, 11,355 contractors, 1,517 for Marina Village, and 4,123 for the Pro Shop. Gate Sentry is up to 70% usage by the property owners.
June
Trustee Deta Rogillio announced the Access Control statistics for June were:
Logged in 2,399 vehicles for the POA, 774 contractors, 145 guests to Marina Village and 315 guests to the Country Club. For the year 2025, there have been 26,257 individuals checked in for the POA, 9030 contractors, 1,108 for Marina Village, and 3,224 for the Pro Shop. Gate Sentry is up to 70% usage by the property owners.
May
Trustee Deta Rogillio announced the Access Control statistics for May were:
4,489 vehicles were vetted through the left-hand lane: 2,990 POA, 917 Contractors, 170 MVR, and 412 Country Club. 501 phone calls have been received through the 3rd week of May.
33 new tags have been entered into the automatic gate system for May.
Reminder, if you trade in a vehicle or replace a windshield and get a new tag, please note on the bottom of the form the information of the old vehicle so that it can be removed from the system.
April
Monthly
Trustee Deta Rogillio reiterated Access Control numbers given at the Annual Meeting. Those statistics showed that from April 1, 2024, through March 31st, 2025: 88,017 vehicles were vetted through the left-hand lane: 55,856 POA, 23.435 Contractor, 1,997 MVR, and 6,735 Country Club. During the same time period, 6,483 telephone calls were received.
Annual
Access Control is charged with ensuring that vehicles entering Westwood Shores are entitled to entry and/or have permission to enter the community. Access Control also manages the eTag system for the community both by maintaining the approved list of eTag entrants and the actual gate itself. Additionally, the staff is charged with placement/replacement of community vehicle decals.
Guests, vendors, and non-eTag property owners must access the community through the left-hand entry lane. Each vehicle is then manually approved or denied entry by Access Control personnel. From April 1st, 2024, through March 31st, 2025, a total of 88,017 vehicles were vetted and allowed entry by Access Control: 55,856 POA, 23,435 Contractor, 1,997 Marina Village, and 6,735 Country Club entrants. During that same time period, Access Control answered 6,483 telephone calls. On average, Access Control has vetted and admitted over 7,300 vehicles each month. From April 2024 through March 2025, the number of vehicles vetted by Access Control increased by 2,500 from the previous year and telephone calls decreased by 700.
In an effort to speed entry into the community, the WS POA uses an entry program named Gate Sentry which allows property owners to control who enters the community themselves. Happily, community usage of Gate Sentry has increase 1% putting usage now at 68%. As seen in the Strategic Planning survey results, community approval of Access Control and the use of Gate Sentry is high. During the last year, both the North Texas Toll Tag and the Texas Tag changed the size of their etag window decal and were unable to be read by our etag reader. However, we were able to get the firmware updated so those tags could be read with a minimum of down time.
Access Control changes/replaces community decals on an “as needed” basis on applicable vehicles throughout the year. However, annually in the month of February, Access Control is charged with changing Westwood Shores community decals on all approved vehicles. Access Control employees, other Westwood Shores employees, ACC/Board members, and one special volunteer (Deb Stevenson) maintained an 8 am to 5 pm vigil in the Clubhouse parking lot to change the decals and ensure that all who have decals are property owners or tenants in good standing. Thanks to new procedures instituted by Access Control Supervisor Dexter Pitts, this year’s decal change was faster and simpler than ever. After reviewing the decal replacement procedures for the last few years, Mr. Pitts changed our procedure to encompass one week instead of two as over 95% of all decal changes are accomplished during the first week. The change resulted in a savings in employee overtime pay, time away from the employee’s actual job, and the decal change was still very efficient.
Again, this year, POA Administrative staff reviewed eTag users quarterly to ensure that the users were current in their assessments with no fines. eTags are considered an amenity for the community and may be denied when a property owner is more than a month behind in assessments or owes the community money in fines. For those property owners that are behind, POA Administrative staff sends a list to Access Control who then turns off the use of the property owner’s eTags through the right-hand lane. Many of the property owners then quickly bring their accounts up to date.
Currently, Access Control employees one full time Access Control Supervisor, Dexter Pitts, and seven part time employees. This last year has seen the reduction in Access Control staff from ten to seven. This reduction was a joint project between Access Control and POA Administration to reduce payroll costs through more efficient scheduling of employees. Access Control is currently at full staff.
Additionally, Mr. Pitts has worked to decrease budget shortfalls and has kept his department within their budget without decreasing any services.
The Access Control staff is committed to maintaining the highest standards in the entry of vehicles into our community and shall continue to serve this community with a smile and a helping hand.
Submitted by Deta Rogillio
Access Control Committee Chairman WS POA Trustee
March
Trustee Deta Rogillio announced that Gate Sentry participation had increased to 68% and that 2025 Westwood Shores decals are still available at Access Control. Approximately 900 decals have been issued. Access Control has added 18 new names and 32 new tags in the e-reader right lane system since January 1st. Statistics for February were: 6,350 vehicles were vetted through the left-hand lane: 4,101 POA, 1,581 Contractor, 124 MVR, and 542 Country Club. 373 telephone calls were received in February.
February
Trustee Deta Rogillio announced that Access Control was changing the yearly WS decals this week through Sunday March 2nd, from 8 am until 5 pm in the Clubhouse parking lot. She reminded all that everyone needed a new decal even if they have an etag because the WS decal told the community that your vehicle belongs in the community; if some reason the etag lane is down and you must go through the left hand lane, the decal says you are property owner and will get you through the gate much faster; the WS decal allows you entrance into Marina Village along with your property owner card; and shows that you are a WS property owner in good standing with assessments current. Access Control statistics for February were: 3,664 vehicles were vetted through the left-hand lane: 2,398 POA, 842 Contractor, 54 MVR, and 370 Country Club. 213 telephone calls were received through mid-February.
January
Trustee Deta Rogillio reported Access Control statistics for 2024 were: 83,561 vehicles were vetted through the left-hand lane: 52,762 POA, 24,539 Contractor, 1,979 MVR, and 6,484 Country Club. 6,689 telephone calls were received in 2024. Deta recognized Mr. Pitts and reviewed his accomplishments in 2024 including payroll and normal expenses below budget for the year, refined new decal process, and an updated e-reader that can now read the smaller NTTA/Texas e-tags. She also noted that Sentry Solo was our next step in providing access to the pool and fitness center.
2024
November
Trustee Deta Rogillio reported Access Control statistics for the month of October are: 7,250 vehicles were vetted through the left-hand lane: 4,575 POA, 1,983 Contractor, 164 MVR, and 528 Country Club. 528 telephone calls were received in October. Deta reminded everyone to make sure that their Thanksgiving guests were logged into Gate Sentry. She also thanked Frank Ditto for his help in getting a rapid update in the firmware of the eTag reader. A loaner is currently in place and our reader with the updated firmware should be back next week. This will allow the ereader to read the new smaller NTTA tags.
October
Trustee Deta Rogillio reported Access Control statistics for the month of September are: 7,303 vehicles were vetted through the left-hand lane: 4,640 POA, 1,964 Contractor, 120 MVR, and 579 Country Club. 502 telephone calls were received in September. Deta also announced the hiring of two new employees and the loss of one employee. She further explained that the new smaller NTTA eTag’s were not being read by our current e-reader and that options were being explored to allow all eTags to be read.
[ Modified: Thursday, 27 November 2025, 1:51 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
2025
November
Reminder: December 13 will be the Christmas Parade beginning at 5:30 at the club house. Also donated food products are being accepted in the lobby of the club house and will be given to Martin Senior House.
October
Trustee Cheryl Savage announced the meeting was primarily to finalize Neighborhood Night Out.
September
Trustee Cheryl Savage announced the date for the Neighborhood Night Out will be October 4 from 5:00 – 700. There will also be a cookie contest held during this time.
August
Trustee Cheryl Savage announced the date for the Neighborhood Night Out will be October 4. Will look into asking PHI, Fire and Police Department to participate. Captains met to discuss upcoming events.
July
Trustee Cheryl Savage announced that the date for the Neighborhood Night Out will be October 4, and the Christmas Golf Cart Parade will be December 13.
April
Monthly
Trustee Liaison Cheryl Savage reported that that Committee reviewed Zone Captains and the need to show them support. A review of the new Neighborhood Watch information system was accomplished with tips and tricks shown. Planning for the 2025 National Night Out has started.
Annual
Good Evening, and thank y’all so much for coming to our Annual Meeting tonight! I am Cheryl Savage, one of your 7 Westwood Shores Property Owner Association Board Trustees, and the Board Liaison to the Neighborhood Watch Committee.
Neighborhood Watch began in Westwood Shores in 2008, when it was formed by our beloved former long term POA Board Trustee and President, Carlyn Bluis. The community was divided into 14 sections. A volunteer block captain was assigned to each group. Each captain was to gather general information from their section, basically the address, phone number, and email of each resident. At this time there was not a basic form used.
Our primary purpose is to help watch out for each other, in the sense of looking out for our neighbors. If someone sees water gushing out your front door, or someone is in apparent need of medical help – we just want to be able to try to help by notifying either the property owner(s) of record and/or their next of kin – or other designated Emergency Contact.
My colleague, Susan Keel, became a captain in approximately 2014, and has been my Mentor as the Neighborhood Watch Committee Board Liaison during my past first year. Early on, as Susan gathered her area’s Neighborhood Watch information, she provided everyone’s name, address, and phone number to all residents in her Zone. When I started on the Committee this past June, she told us all that this was a terrific way to meet everyone in our block areas, or Zones. And for everyone to have their neighbors’ contact numbers. And it still is, for all of us on the Committee, as well as for our Block Captains who are not on the Committee. Our Block Captains are the “Hands and Feet” responsible to ensure that to the best of our capability, our records of emergency phone numbers or residents and their designated emergency contacts are kept up to date.
Neighborhood Watch has also always been responsible for our annual Neighbors Night Out. We had food and games, voters registration, community emergency responder booths, and last year had a helicopter rescue service offering discounted signup for their services. Our committee has additionally hosted food drives for local charities, a golf cart scavenger hunt, 2 cornhole events, and teamed with the 19 Hole to have “A Getting to Know You Dinner.” Neighborhood Watch also works with the Civic Association to produce a physical, hardcopy, Neighborhood directory— complete with photos of all residents who come to have their pictures made. The photos and directory are updated every two years and are expected to again in 2026. It’s just a terrific way for newer neighbors to get to know who people are when they first move here, or even when older neighbors start to get newly involved. The Neighborhood Watch Committee continues to host our annual Neighbors Night Out.
Over the 2024-2025 Committee year, our focus has been on the development of a database of records that list all homes in the community, and a drive to make sure that we gather as much emergency contact information as we can for all property owners. We developed a new form to gather and enter neighbors’ contact information into our records in 2024 we successfully migrated from Excel into a true database – which has enabled us to allow property owners to access to their own system record so they can change their emails or emergency contact information themselves— though your Zone captain or any Committee Member will be happy to do that for you, if you prefer! We have approximately 850 homes in the subdivision with almost all having records in the database. However only between 6 and 7 hundred records are complete as to current owners or residents names, phone, email and emergency contact information. So our 14 Zone Captains’ work remains underway. Don’t be surprised if you hear from them, and please consider them -- each and every one -- your literal – and FRIENDLY “Human Resource” with any WS questions! The ideal way Zone captains gather information is to go door to door. We also encourage all new property owners to pick up a form, complete it, and email or text a picture of it to us. And we have some here today for you!
This year, 2025-2026, the POA Board has stressed that they would like our Committee to concentrate on beefing up our neighborhood Emergency Plan.
The Neighborhood Watch News Log is also still produced by Susan Keel. This form of communication helps to encourage people to fill out the Neighborhood Watch Form. Perhaps more Importantly to you as new residents, it lists most all the community goings-on—from the Quilting Group to the Ladies Coffees, to the poker, bridge and domino games, to the business meetings available to attend such as that of our POA Board of Trustees meetings – which are typically on the 4th Monday of each month and the WS Water Utility’s public meetings -- which are typically on the 3rd Monday of each month. If you fill out your form, and we get you in the database, then you should get those bimonthly Newsletters!
In addition to Susan and myself, who are non-voting Neighborhood Watch Committee Members, we have eight committee members and 14 zone captains. It does take a village to have a true COMMUNITY, and we all sure do hope you all will come to agree with US that our community truly is the best of the best at BEING A Village -- by how we really do come together to care for each other, and to have fun together!
March
Trustee Liaison Cheryl Savage reported that that Committee reviewed the purpose of the Zone Captains and reviewed proper technique for door-to-door meetings with their neighbors. Zone Captains have decided to meet every quarter. Ways to obtain missing information were discussed.
February
Trustee Liaison Cheryl Savage reported that that Committee reviewed the list of Zone Captains, identified, and assigned captains for all 14 zones, with two assignments still being preliminary. She read off the list of Zone Captains and asked that they should be recognized for their work.
January
Trustee Liaison Cheryl Savage reported that that Committee is still looking for a few more zone captains. The Committee successfully held the Neighborhood Night Out and Christmas Golf Cart parade and food drive during 2024. Discussion was held on events for 2025 to bring the community together.
2024
November
Trustee Liaison Cheryl Savage reported that that Committee worked on a Zone captain update. Discussion was held on a Food Drive for a local church. A holiday golf cart parade is planned by the Committee.
October
Trustee Liaison Cheryl Savage reported that the October 5th Neighborhood Night Out event was a success. Activities were well received. She reported that the Committee learned ways to improve the event for next year. Cheryl stated that the vendors present were popular. She thanks everyone who contributed time, talent, and donations, especially George and Theresa Gallagher for their donation of the hot dogs and buns. She stated 3-4 more zone captains were needed and asked for volunteers.
[ Modified: Thursday, 27 November 2025, 2:08 PM ]
Anyone in the world
Extracted directly from Documents and Governing Policies files
2025
October
Trustee Susan Keel stated the 19th Hole extended hours were not able to be implemented due to not having additional funds to do this. A new updated menu is being worked on, and new pricing is being discussed.
September
Trustee Susan Keel stated $856 has been raised through Singo night, the Pancake supper, and the Paint event. This brings the total to $8,787 for “Reimagining the Club House”
August
Trustee Susan Keel stated a new 19th Hole menu will come out the first week of September. The new hours for the 19th Hole will be advertised in WS Connect, and the POA Website. A half order of nachos was suggested to be added to the new menu. A special thanks was given to the 19th Hole staff that works during the special events and fun-raisers.
Ad-hoc committee has had donations of $10,119 to go towards “Reimagine the Club House”.
Recommended to allow the Civic Club to explore the cost and feasibility to purchase theatre lights to be put up in the dining area of the country club. Approved
Recommended to extend the 19th Hole Bar & Grill hours to 8:00 on the 1st and 3rd Tuesday while couples golf is being played. Tabled for more discussion with 19th Hole manager.
Recommended the 19th Hole hours to be changed on Saturday and Sunday to open at 8:00 am both days with breakfast to begin. Tabled for more discussion.
Recommended to repair the leak over the library exit door. Determined this needs to be turned in on a maintenance work order.
Recommended implementing a corking fee at $20/bottles of wine up to 750ml, $35 for bottles over 750ml and $40 for a box. Tabled until verification of current license allowing for this is confirmed.
July
Trustee Susan Keel stated the Ad-hoc committee has raised to date, $8,177.60 to go towards “Reimagine the Club House”. $2,117.53 has been spent to purchase the new 19th Hole chairs.
June
Trustee Susan Keel stated the committee was concerned about how the tips in the 19th hole were being paid out and the process was explained by community manager Brad Burkeen. Reported there was some concern over the quality of the wine being served and Trista was looking into other distributors. The committee is ordering a stamp to be used to advertise the 19th Hole on the back of the access gate guest hangers.
Recommended to stop single issued check for employee card tips and issue each employee their earned tips No vote was taken as the process was explained.
o Recommended hosting a wine tasting fundraiser to allow input by consumers for the 19th Hole. No vote was taken as this needed further research.
o Recommended the 19th Hole to have a trial period of extended 19th Hole hours until the end of October. This was approved.
May
Trustee Susan Keel stated the committee Introduced new members and had the election of Char McWilliams as Chairperson and Peggy Caldwell, Secretary. Discussion of new “Fun Raisers” were discussed for upcoming months.
April
Monthly
There was no County Club Committee meeting for the month of April.
Annual
The 2024-2025 Country Club Committee consisted of 8 members, Sherrie Nielson, Char McWilliams, Terry Heinrich, Carol Beck, Mike Baker, representing the Civic Association, Karen Matuszewski and Terry Weaver. The 19th Hole Manager, Trista McDonald and Pro Shop Manager, Josh Dixon also attended the meeting. The POA Liaison is Susan Keel. One of our members had to step down due to health issues.
The Board of Trustees changed how all committees were run this year. Instead of the POA Board trustee running the meeting, committee members chose and voted on the chairperson and a secretary. The reason for the change in running the committees is to make the residents’ decisions more inclusive and run less by the POA Board.
• Our first meeting was in June 2024. All members signed a confidentiality form. The country club committee members elected Sherrie Nielson as the chairperson. Susan Keel volunteered to be secretary. We preset bimonthly meeting dates through Jan 2025.
• August meeting: The purpose of the Country Club committee is to review clubhouse operations and make recommendations for the Board of Trustees to review. Heavy rains during the May theater performance caused water to leak under the clubhouse wall into the dining room due to the slope of the patio. A recommendation was made to the POA board to put a drain on the patio to solve the leaking.
• October meeting: The committee discussed water filtration systems for clubhouse due to having to shut fountain machine down which affects the bottom line of the 19th Hole. The 19th Hole started using a new program with Gordon Food, which resulted in cost savings. Discussion about the need for new carpet/flooring in the clubhouse but was tabled until later. Suggestions for various activities at the clubhouse to increase revenue are always a fun topic.
• January meeting: Josh presented the updates of the golf course and driving range to the committee. Any extra activity through the pro shop boosts the 19th Hole sales by 30-40%. There have been several activities since the first of the year, the second fish fry ran by 19th Hole with volunteer help, a Galentine party, two Karaoke nights, a civic dinner, along with the normal scheduled events. The Civic Association gifted two patio tables with four chairs each to the clubhouse. Discussion by the committee of cleaning the 19th Hole dining chairs has been discussed several times.
• After talking to Marty, they are not cleanable and are about 10 years old. Recommendation was made to POA Board to investigate upholstering the chairs with a wipe clean vinyl. A committee member volunteered to upholster one chair with a vinyl she had for a sample.
• February meeting: The committee had one person step down for health reasons. Due to the upcoming annual meeting, and a volunteer list presented at this meeting for every committee, this seat will be filled after April. The patio was power washed by volunteers. The committee continued discussion of ways to promote the19th Hole.
• The committee gave recommendations to the POA board:
a. A drain installed on the patio to prevent water from coming under wall into the dining room.
b. New full-building water filter system.
c. A donated TV was hung in the clubhouse lobby to run the communication notices.
d. Ramp installed at end doors for easier entrance.
e. A total of three solar lights will soon be installed at each end of building for better visibility.
f. Our community manager has ordered a new LED light fixture for over serving area in the lower dining room.
March
Although no County Club Committee meeting was held, Trustee Susan Keel reported that an ad-hoc Committee had been formed to formulate a color
palette that would be used to make future decisions concerning updates to the Clubhouse such as carpeting and reupholstering chairs.
February
Trustee Susan Keel reported that the Country Club Committee met in February. One of the Committee members resigned due to health considerations. Josh Dixon updated the Committee on work on the golf course and pool renovation. The Country Club Committee had wished to power wash the patio prior to the high school golf tournament on March 3rd but will have to reschedule. The 19th Hole reported that the January Fish Fry had made a profit of $878.79. Discussion on 19th Hole and patio maintenance as well as closing and opening procedures were held. Continued discussion was held on advertising the 19th Hole on Access Control hang tags and they reviewed a sample of the possible reupholstering for 19th Hole chairs.
- Have the Maintenance Department paint the steam table/serving tables and make any necessary repairs was approved.
- Purchase of Bell and Howell solar-powered, motion-activated lights to be put on each side of Clubhouse to improve lighting was approved.
January
Trustee Susan Keel reported that the Country Club Committee met in December. They discussed the January 31st Fish Fry, February 14th Valentine Karaoke and Galentine party for singles, and the February 20th Civic Dinner. The Committee discussed how to promote the 19th Hole, and several different ideas were presented. The 19th Hole will be advertised on the new golf cart screens. They also thanked the Civic Association for the two patio tables with four chairs each. Maintenance work on the 19th Hole and patio were discussed as well as re-upholstering several of the chairs.
Donation of TV for Clubhouse lobby approved.
2024
November
No Country Club Committee meeting for October
October
Trustee Susan Keel reported that the Committee discussed a “water tree filter” for the 19th Hole. A new food program with Gorden Food has been initiated which should result in cost savings. Decided the 19th Hole will continue the current summer hours. Suggestions for different activities at the Clubhouse were reviewed. Discussion was also held on how to finance new flooring with preliminary cost estimates being $40,000 -$50,000.
- Approved inline water filtration system for 19th Hole under $5,000.
- Tabled recommendation of upgraded internet at the Clubhouse until further review of how many sites will need to be upgraded.
[ Modified: Friday, 7 November 2025, 7:48 PM ]