1. Purpose

2. Scope

3. Communication Objectives

• To provide clear and timely information to property owners about community events, meetings, and decisions.
• To ensure transparency in WS POA operations and decision-making.
• To encourage open dialogue between the WS BOT and property owners.
• To foster a respectful, inclusive, and cooperative community environment.

4. Communications Standing Committee

5. Modes of Communication

·       Email:

·       Website:

6. Communication with the Board

·       Community Concerns: If a property owner has a concern that they would like to raise with the WS BOT, they may submit the concern in writing or attend a meeting to address it.

7. Confidentiality and Privacy

8. Communication Protocols

• Tone and Respect: All communication should be respectful, professional, and focused on the issues at hand. Personal attacks or disrespectful behavior will not be tolerated.
• Clarity: Information shared should be clear and concise, with necessary details to ensure property owners understand the message.
• Timeliness: The WS POA will strive to communicate important information promptly, particularly in cases of emergency, community events, or urgent Board matters.
• Accuracy: Information shared by the WS POA will be fact-checked and accurate to the best of the WS BOT’s knowledge. If information changes or becomes outdated, updates will be provided in a timely manner.

9. Community Engagement

10. Dispute Resolution

11. Amendments

12. Conclusion

Westwood Shores and Marina Village are owned and managed by two separate entities. None of the fees paid by Westwood Shores Property Owners go to Marina Village. Except for the annual Road Contribution Payment to Westwood Shores as stated in the Reciprocal Agreement, none of the Marina Village owner-members' fees go to Westwood Shores.

The Adult MV Owner-Member or WS Property Owner is fully responsible for the conduct of their family and guests and shall be responsible for any damages I charges incurred. Any Owner-Member or Property Owner, their family or guests who willfully or negligently deface, injure or destroy property at Westwood Shores or Marina Village or damage equipment shall be held liable for the full value thereof, All Owner­ Members, Property Owners and their family and/or guests shall conduct themselves with decorum while upon the premises of either properties and shall not indulge in loud or boisterous conduct, abusive language, harassment or intimidation to other Owner-Members, Property Owners, guests, staff or those in authority at either facility. This may result in a request to leave the amenities and/or premises and could result in a suspension of access to the amenities or park for a given period based on the severity. Refusal and failure to do so will result in a call to the local authorities.

ITEM	WESTWOOD SHORES REQUIREMENTS	MARINA VILLAGE REQUIREMENTS
Access Control	·1.   MVR Members' Vehicles with an MVR Sticker will be admitted through the gate. Out of date stickers will be addressed at the MVR Access Control gate to validate the MVR Member is in good standing at which time a current sticker will be applied. 2.     MVR members are eligible to use the Westwood Shores RFIO/E Tag system through the automatic right gate entry. MVR members who currently have a TX Tag, EZ Tag or NTTA Tag must complete the required documentation and submit this to the WS POA Office to activate this tag in the WS system. MVR members who do not have a state toll tag may purchase a WS POA RFID/E Tag at the WS POA Office. 3.     MVR Staff will advise WS Access Control Gate of Affiliate Park Members and Guests coming to MVR using Gate Sentry. 4.     Infrequently unannounced guests who are interested in seeing the park for potential membership will arrive at the WS Access Control Gate. Staff there will call Marina Village Access Control Gate at 936-594-0149, Press 2 for gate and 3 for office for permission to allow them	1.     The WS Property Owner of Record must always accompany their guests or family members while on the premises of Marina Village. WS Property Owner's must provide: a.     a valid current Westwood Shores vehicle sticker (does not include eTag or EZ Tag stickers} or a current golf cart sticker. Owners with out of date stickers will be referred to the WS Access Control gate or the POA office to validate the member is in good standing and a current sticker is applied .to the vehicle. b.     the WS Property Owner's Card (POA office can provide) and a valid Driver's License or other Governmental picture ID. 2.     Affiliate Park Member Guests (Coast ta Coast, Passport America, Escapees, or Campers Card, etc.) Must make reservations prior to arrival to be granted access MVR. No drive up reservations will be allowed. 3.     No Access Control Fees will be charged MVR or WS Guests for entry into the MVR Property. 4.     WS and MVR Members are asked to turn in a guest list prior to arrival or sign in their guests at the gate at time of arrival. 5.     Vehicles with a temporary WS Guest Tag

ITEM	WESTWOOD SHORES REQUIREMENTS	MARINA VILLAGE REQUIREMENTS
	access. 5. No Access Control Fees will be charged for those identified above going to MVR through the WS Access Control Gate.	will not be admitted through the gate without their name on the guest list and accompanied by the WS Property Owner. 6.     Park closes for non-campers at 10 pm each night. 7.     Park Speed Limit is 10 MPH throughout the park. 8.     WS Property owners and MVR members are required to always keep their pets on a leash and pick up after them. For everyone's convenience posts with bags are placed throughout the park. Pets are not allowed in any of the buildings or in the pool areas. 9.     Golf carts and vehicles are to park in parking lots or along the street. NO day guests parking in camping sections/sites/grass areas by the pools or playground. 1o. Trash dumpsters in MVR are for campers ONLY. Only household trash is acceptable, not furniture, electronics·, etc.
Golf Cart Fees	1.     MVR Members do not pay a fee to operate their golf cart in WS unless they wish to use their cart to play golf. In that case, they may purchase a yearly trail' plan and receive a dated trail fee sticker on their cart or pay for day use. Golf carts used on the golf course must conform to WS golf cart specifications. 2.     No fees will be charged to MVR Members to use their golf carts within WS unless using it for playing golf. 3.     Minors shall not use or operate golf carts at any time on WS property unless they have a valid Texas Driver's license.	1.    MVR Members pay an annual fee to MVR to operate an electric golf cart within MVR. Valid MVR stickers will be applied to Member's Golf Cart. 2.    WS Members who wish to drive their Golf Carts in MVR will be required to have a WS Trail Fee Sticker or a WS Golf Cart sticker to access MVR. 3.    To align with WS all WS Golf Cart drivers must have a valid driver's license and be accompanied by the Property Owner. Safe driving conditions will be enforced. 4.    Gas powered golf carts are not allowed on MVR Property.
Camping	1.     Property Owners in good standing who do not have a membership through MVR may camp as a Guest at the current nightly rate. Reservations must be made through the MVR office. 2.     Guests of WS may camp at the current nightly rate. Reservations must be	1.    Guests of MVR or WS may camp at the current nightly rate. 2.    Appointments can be made through the MVR office for anyone wishing to take a tour and learn about MVR and all its specials. 3.    Quiet Time Closure - MVR Campground is

ITEM	VVESTV\/OO0 SHORES REQUIREMENTS	MARINA VILLAGE REQUIREMENTS
	made through the MVR office by the \AJS Property Owner.	closed to Property Owners who are not camping from 10 pm to 8 am, seven days per week to observe campground "Quiet Time Rules". Exception is 011 Holiday Band nights or joint WS/MVR sponsored activities.
Amenities	1.     Country Club and associated amenities are closed on Monday. 2.     Golf Course - WS Prope1iy Owner's Guests, MVR Members and their guests pay the same fee to play golf at the Country Club. \J\/S Property Owners who are not on a trail plan and wish to ride, not walk, pay a cart fee. Check-in at the Pro Shop is required. 3.     Miniature Golf Course - No fees charged to play. 4.     Inland Lakes - A copy of the WS Inland Lakes Access Points and Guidelines document is provided at the MVR Office. Rules for use of inland lakes are contained in this brochure. No fees are charged for fishing. No fishing license is required. 5.     Fitness Center - No fees are charged. All those wishing to use the Fitness Center must register at the VVS Pro Shop. MVR members must present their membership card. MVR members who do not have their card, may get one at the MVR office. 6.     Swimming Pool:   Operating Hours may vary based on the season. Summer hours are same as Pro Shop.   Pool is opened from May to October. An eBlast will be sent to WS members and to the MVR office as changes are made.   A. All persons using the pool must register in the Pro Shop and receive a daily wrist band prior to swimming.	1.     All Amenities at Marina Village are accessed through the Access Control Gate. Please See Access admittance to Marina. 2.    No guest fees will be charged for use of amenities unless a group is greater than 10 people at which time a "party" agreement will need to be signed at the office for the current rate. 3.    Lake usage: Water Sports, Boat Dock and/or Fishing (fishing licenses are required). a.    If space for parking boat trailers/vehicles is not available at the MVR dock, non-campers may park their vehicles and empty trailers at the parking lot behind the MVR Access Control Gate. On holiday weekends, parking is available in Section l. 4.    These amenities are included in the Reciprocal Use Agreement: a.    Playground b.     Volleyball and Shuffleboard Courts c.     Basketball Court d.     Swimming Pools 5.     Swimming Pools: a.     No Lifeguard on Duty; Swim at your own Risk. b-:- Pool Operating Hours may vary based on the season. C. Pool is opened from April to October. An eBlast will be sent to MVR members and to the WS POA office as changes are made. d. Pavilion pool: Non-campers: 8 am to 10 pm Sunday - Saturday; Campers: 8 am to 10 pm Monday through Thursday and 8 am to 12 am Friday

ITEM	WESTWOOD SHORES REQUIREMENTS	MARINA VILLAGE REQUIREMENTS
	8. WS Property Owner or Marina Village Resort member must be present to sign in any guest and must stay with guest(s) 17 years of age or younger while using Association amenities. C.    Marina Village Resort members will be required to show proof of membership through a driver's license (or other governmental picture ID) and a Marina Village Resort membership card. D.    Persons may be refused admission to the bathhouse and pool at the discretion of the Country Club staff. E.    Each WS Property Owner household and Marina Village Resort member household is entitled to an entry card which allows for free access to the pool for twenty (20) ,guests per year. The property owner/ member is responsible for the card and only one (1) card shall be issued each year per property owner/member. After twenty (20) free guests, the WS Property Owner household or Marina Village Resort member household shall pay Association designated usage fee for each guest. F.    Pool usage fee shall be determined by the Association. G.    All swimmers will wear approved swim wear. Children who are not completely toilet trained will wear waterproof swim training pants under their suits. H.    Persons who appear to be under the influence of intoxicating beverages or substances are strictly prohibited on the premises. Alcohol is not permitted in the pool area. I.      No pets are allowed within the bathhouse and pool areas. J.     No abusive or profane language or breach of the peace will be allowed. K.    Running in the pool or bathhouse areas is strictly prohibited.	and Saturday. Closed on Wednesday for cleaning. No one under the age of 21 will be allowed to consume alcohol at this pool. No glass bottles. For everyone's safety, persons who appear to be under the influence of intoxicating beverages or substances may be asked to leave the pool. e.     Hillside pool: Normal hours are 8 am to 8 pm Sunday to Saturday, however, the pool will be closed earlier if the Access Control Gate is unattended; Closed for cleaning on Tuesday. NO alcohol is allowed at this pool regardless of age. f.      Management reserves the right to close either pool at any time. g.     WS Property Owners must accompany their family and guests at the pools. If the Property Owner does not stay with their family and or guests, and drops them off after coming through the gate, they may be refused admission to MVR in the future at the discretion of Management. h.    No diving, running or rough housing in any of the pools. i.       Smoking is prohibited inside the fenced area at either of the pools. j.      To respect and maintain a family atmosphere, appropriate swimsuit attire must be worn, i.e., thongs and speedos are strictly prohibited. No cut offs allowed. k.     Children who are not completely toilet trained will wear waterproof swim training pants under their suits. I.        No abusive or profane language or breach of the peace will be allowed. m. The WS/MVR owners may have up to 10 guests. Any number over that constitutes a party and must be arranged ahead of time at the office. Durino busy or holiday weekends,

ITEM	WESTWOOD SHORES REQUIREMENTS	MARINA VILLAGE REQUIREMENTS
	L. Rough play and personal conduct endangering safety of self and others or causing undue disturbance on or about any part of the pool area is prohibited. M. Swimming accessories, provided they are unbreakable, may be permitted in the pool except under crowded conditions. N. Children under the of age 18, while in the pool or bathhouse area, must be accompanied by an adult 18 years of age or older. 0. Outside food, non-alcoholic beverages, 1 and coolers, are allowed in the pool area. No glass containers or alcoholic beverages are allowed. No food or drinks allowed in the pool. P.    Swimming attire is not permitted in the Clubhouse without cover up. Q.   The Country Club is a smoke free facility. I Smoking    is                   allowed                 in                   designated smoking areas and parking lots only. R.    No more than 10 guests are allowed with one WS properly owner or Marina Village Resort member household at one time. S.     Special occasion groups (i.e., birthday party, etc.) of 10 or more guests may be allowed, however, a reservation form is required. The reservation form must be approved by the Pro Shop/ Facilities Manager. The special occasion group must be scheduled and approved five (5) days  in  advance.                               The Pro Shop/Facilities Manager has the right to deny special occasion group usage. Guest usage fee is applicable to these groups. T.    Pool Activity Groups must have prior approval by the Pro Shop/Facilities Manager. All non-WS property owners or non-Marina Village Resorl members must pay the current guest usage fee for each day attending.	Management reserves the right to limit non-campers to a maximum of 5 guests per property owner or implement the maximum guest per year rule as defined in the VVWS requirements under E with the guest fee determined by management. n. Pool Rules not being followed may result in being asked to leave the pool. o. All MVR Swimming Pool Rules apply. Please observe signs. 6    Pool Parties or Community Center Functions •               (birthdays, receptions, etc.).......................................... VVS or MVR Members will need to contact the MVR Office. 7.      Cabins - WS or MVR Members will need to contact the MVR office for availability and rates. 8.      RV Storage - WS or MVR members will need to contact the MVR office for availability and rates.

NOTE: While at each facility, all Marina Village or Westwood Shores Rules apply. Copies of Rules may be attained at the WS POA office or the MVR Office.

In the spirit of the Reciprocal Agreement and to better align Westwood Shores and Marina Village, the above rules and guidelines have been approved by both Board of Directors and becomes needed but at least annually.

Extracted directly from Documents and Governing Policies files

ARTICLE 28 of POA Policy Manual

SECURITY MEASURES POLICY

1.     ACC Application Required.

 

Before any security measure contemplated by Section 202.023(a) of the Texas Property Code (“Code”) is constructed or otherwise erected on a Lot, an ACC application must be submitted to the Association and approved in writing in accordance with the Declaration. The following information must be included with the application:

2.     Other Applicable Requirements.

Owners are encouraged to be aware of the following issues when seeking approval for and installing a security measure:

The Association is not obligated to and will not review an Owner’s ACC security measure application for the above-referenced issues. Owners should be aware that a security measure may have to be removed if a person or entity with superior rights to the location of a security measure objects to the placement of the security measure.

3.     Type of Fencing.

The Code authorizes the Association to regulate the type of security measure fencing that an Owner may install on a Lot.

                                               i.     Must be black metal fencing (either steel, wrought iron, or aluminum) measuring no more than six feet (6’) in height. Security measure fencing pickets shall be 3/4", 4” on center with 1-1/4” top and bottom rails. All framing must be on the inside (i.e., the residence side) of the security measure fencing It is the intent of this Policy that all security measure fencing forward of the front building line on a Lot have the appearance of what is commonly called “wrought iron fencing”;

                                             ii.     Must consist of straight horizontal styles and straight vertical pickets and/or posts;

                                            iii.     Any driveway or pedestrian gates on security measure fencing must be of the same material as the fencing and swing inward and related fence motors/equipment must be kept screened from view with evergreen shrubs or in such other manner approved in writing by the ACC;

                                            iv.     When security measure fencing meets a wood fence, the security measure fencing may not be attached to the wood fence. The security measure fencing shall be terminated with a three-inch (3”) metal post (either steel, wrought iron, or aluminum) adjacent to the wood post/wood fencing; and

4.     Burglar Bars, Security Screens, Front Door Entryway Enclosures.

All burglar bars, security screens, and front door entryway enclosure shall be black or any color approved by the ACC. Notwithstanding the foregoing, the ACC shall have the discretion to approve another color for burglar bars, security screens and front door entry enclosure if, in the sole and absolute discretion of the ACC (subject to an appeal to the Board of Directors in the event of an ACC denial), the proposed color of the burglar bars, security screens, and front door entryway enclosures complements the exterior color of the dwelling. All burglar bars and front door entry enclosures must be comprised of straight horizontal cross-rails and straight vertical pickets. Decorative elements and embellishments (whether part of the original construction of the burglar bar or security screen or are add-on decorative elements/embellishments) of any type are prohibited on burglar bars, security screens, and front door entryway enclosures.

5.     Disputes; Disclaimer; Indemnity.

Security measures, including but not limited to, security cameras and security lights shall not be permitted to be installed in a manner that the security measure is aimed/directed at an adjacent property which would result in an invasion of privacy, or cause a nuisance to a neighboring Owner or resident. In the event of a dispute between Owners or residents regarding security measure fencing, or a dispute between Owners or residents regarding the aim or direction of a security camera or security light, the Association shall have no obligation to participate in the resolution of the dispute. The dispute shall be resolved solely by and between the Owners or residents.

EACH OWNER AND OCCUPANT OF A LOT WITHIN THE PROPERTY ACKNOWLEDGES AND UNDERSTANDS THAT THE ASSOCIATION, INCLUDING ITS DIRECTORS, OFFICERS, MANAGERS, AGENTS, EMPLOYEES AND THE ACC, ARE NOT INSURERS AND THAT EACH OWNER AND OCCUPANT OF ANY DWELLING AND/OR LOT THAT HAS A SECURITY MEASURE THAT HAS BEEN OR WILL BE INSTALLED PURSUANT TO THIS POLICY ASSUMES ALL RISKS FOR LOSS OR DAMAGE TO PERSONS, TO DWELLINGS AND IMPROVEMENTS AND TO THE CONTENTS OF DWELLINGS AND IMPROVEMENTS, AND FURTHER ACKNOWLEDGES THAT THE ASSOCIATION, INCLUDING ITS DIRECTORS, OFFICERS, MANAGERS, AGENTS, EMPLOYEES AND THE ACC, HAVE MADE NO REPRESENTATIONS OR WARRANTIES NOR HAS ANY OWNER OR OCCUPANT RELIED UPON ANY REPRESENTATIONS OR WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE, RELATIVE TO ANY SECURITY MEASURE THAT MAY BE APPROVED BY THE ACC PURSUANT TO THIS POLICY.

OWNERS OF LOTS WITHIN THE PROPERTY HEREBY AGREE TO INDEMNIFY, PROTECT, HOLD HARMLESS, AND DEFEND (ON DEMAND) THE ASSOCIATION, INCLUDING ITS DIRECTORS, OFFICERS, MANAGERS, AGENTS, EMPLOYEES AND COMMITTEE MEMBERS COMPRISING THE ACC (COLLECTIVELY REFERRED TO AS THE “INDEMNIFIED PARTIES”) FROM AND AGAINST ALL CLAIMS (INCLUDING WITHOUT LIMITATION CLAIMS BROUGHT BY AN OWNER OR OCCUPANT) IF SUCH CLAIMS ARISE OUT OF OR RELATE TO A SECURITY MEASURE GOVERNED BY THIS POLICY. THIS COVENANT TO INDEMNIFY, HOLD HARMLESS, AND DEFEND INCLUDES (WITHOUT LIMITATION) CLAIMS CAUSED, OR ALLEGED TO BE CAUSED, IN WHOLE OR IN PART BY THE INDEMNIFIED PARTIES’ OWN NEGLIGENCE, REGARDLESS OF WHETHER SUCH NEGLIGENCE IS THE SOLE, JOINT, COMPARATIVE OR CONTRIBUTORY CAUSE OF ANY CLAIM.

Any installation not in compliance with this Policy will be considered a violation of the dedicatory instruments governing the subdivision.

Excerpt: ACC POLICY MANUAL SIXTH EDITION [Adopted 03/24/2025]

Extracted directly from Documents and Governing Policies files

ARTICLE 8

 

POA POLICY: LOT CONSOLIDATION REQUIREMENTS

 

POA Policy Manual Article 3

Consolidation of Lot(s) for the Deletion of Assessments

Section 8.01 Criteria

 

Section 8.02 PROCEDURE

 

Extracted directly from Documents and Governing Policies files

FITNESS CENTER

RULES AND REGULATIONS

A. All persons using the Fitness Center must sign the Waiver of Liability on their initial visit to the Fitness Center annually.
B. Persons may be refused admission at the discretion of Country Club staff.
C. Any person 17 years of age or younger must be accompanied by a parent or legal guardian or someone 17 years of age or older who is authorized by a parent or legal guardian to supervise the minor while in the Fitness Center.
D. Guests are limited to one per member per visit. A Guest must be accompanied by a Member who will remain at the Fitness Center for the guest to use the equipment at no charge.
E. An exception to the above may be made only by contacting the Country Club staff for prior approval of the guest.
F. Management reserves the right to permit persons other than members and their guests to use the Fitness Center and to charge a fee for such use.
G. Proper workout attire is required.
H. No alcohol allowed within the Fitness Center.
I. No glass containers or food is allowed within the Fitness Center. Water bottles are permitted.
J. Use of the equipment is on a first come first served basis.
K. All exercise equipment must be placed back in its original place and turned off prior to exiting the Fitness Center.
L. All persons are required to sanitize the exercise equipment after use.
M. No abusive or profane language or breach of the peace will be allowed.
N. Persons who appear to be under the influence of intoxicating beverages or substances are strictly prohibited on the premises. Alcohol is not permitted.
O. The Country Club is a smoke/vape free facility.

COUNTRY CLUB

RULES AND REGULATIONS REVISED JANUARY 2026

Extracted directly from Documents and Governing Policies files

CLUB HOUSE 

RULES AND REGULATIONS

A. All community group usage of the Clubhouse rooms must have previous approval from the 19th
Hole/Events Manager.
B. Management reserves the right to charge a cover charge for special entertainment or activities.
Notice of such a charge must be posted in advance of any such entertainment or activity.
C. Reservation of the Clubhouse for personal events is subject to the current facilities reservation
policy which is available in the POA Administrative Office or 19th Hole/Events Manager.
D. Management reserves the right to permit persons other than members and their guests to use the
facilities and to charge a fee for such use.

COUNTRY CLUB

RULES AND REGULATIONS REVISED JANUARY 2026

Extracted directly from Documents and Governing Policies files

TENNIS/PICKLEBALL COURTS

RULES AND REGULATIONS

A. Play may be limited by Country Club Staff to one hour when two or more matches are awaiting play.
B. Glass containers shall not be permitted within the fenced area.
C. Profanity, disorderly conduct and poor sportsmanship will not be tolerated. This is to include
throwing of rackets/paddles and the hitting of balls out of the court area.
D. The jumping of nets is expressly prohibited.
E. No skateboards, bicycles, scooters or other recreational vehicles are allowed on the courts.
F. A Guest must be accompanied by a Member who will remain at the courts for the guest to play.
G. An exception to the above may be made only by contacting the Pro Shop for prior approval of the
guest. If this is approved and the Member is not present, a fee will be charged per guest.
H. Management reserves the right to permit persons other than members and their guests to play and
to charge a fee for such use.
I. Court shoes and shirts are required.
J. Beverages or food of any kind are not permitted on the actual playing surface. Chairs are prohibited
inside the fenced court area to prevent damage to the playing surfaces.
K. Persons who appear to be under the influence of intoxicating beverages or substances are strictly
prohibited on the premises. Alcohol is not permitted in the court area.
L. No pets are allowed inside the fenced court area.
M. The Country Club is a smoke free facility. Smoking is allowed in designated smoking areas and
parking lots only.
N. Parties of 10 or more (whether members or non-members) are considered a group function and a
reservation form must be completed at the Pro Shop and approved by the Pro Shop/Facilities
Manager.

COUNTRY CLUB

RULES AND REGULATIONS REVISED JANUARY 2026

Extracted directly from Documents and Governing Policies files

SWIMMING POOL

GUESTS

Any Member in good standing may invite a person or persons as his guest to use the swimming pool. If a person is not a member of the Household of a Member, he is a guest. A Tenant is a guest of the Owner from whom he/she rents. Approved Tenants may receive the rights to use the facilities from the Member, who by giving written permission to the specific tenant loses their own rights for that specific property. Each Member will be responsible for the conduct and adherence to the rules of their guests and Tenants.

A Member must be present with any guest and must stay with guest(s) 17 years of age or younger while using Association amenities. An exception to the above may be made only by contacting the Pro Shop for prior approval of the
guest. If this is approved and the Member is not present, a fee will be charged per guest per swim prior to pool entry.
Guests may not invite guests.

RULES AND REGULATIONS

The following rules and regulations are for the benefit and protection of all to assure safe and sanitary operation of the pool. Your cooperation in abiding by these rules will afford pleasant relaxation and recreation for all concerned. Parents are requested to caution their children to observe all rules and regulations and to obey instructions of Country Club staff. Please note that the Country Club staff is in full charge of the
facility and are responsible only to the Association.

A. Persons may be refused admission to the pool at the discretion of the Country Club staff.
B. Pool usage fee shall be determined by the Association.
C. To respect and maintain a family atmosphere, appropriate swimsuit attire must be worn, i.e., thongs and speedos are strictly prohibited. Children who are not completely toilet trained will wear waterproof swim training pants under their suits.
D. No public intoxication allowed in the pool area as defined by Texas public law.
E. No pets are allowed within the pool areas.
F. No abusive or profane language or breach of the peace will be allowed.
G. Running on the pool deck is strictly prohibited.
H. Rough play and personal conduct endangering safety of self and others or causing undue disturbance on or about any part of the pool area is prohibited.
I. Swimming accessories, provided they are unbreakable, may be permitted in the pool except under crowded conditions.
J. Outside food, non-alcoholic beverages, and coolers, are allowed in the pool area. No glass containers are allowed. No food or drink are allowed within four (4) feet of the pool.
K. Alcoholic beverages are only available through the 19th Hole. No one under the age of 21 will be allowed to consume alcohol.

L. Swimming attire is not permitted in the Clubhouse without a cover-up.

M. The Country Club is a smoke/vape-free facility. Smoking/vaping is allowed in designated smoking/vaping areas and parking lots only.
N. Special occasion groups (i.e., birthday party, etc.) of ten (10) or more guests may be allowed, however, a reservation form is required. The reservation form must be approved by the Director of Golf. The special occasion group must be scheduled and approved five (5) days in advance. The Director of Golf has the right to deny special occasion group usage. Guest usage fee is applicable to these groups.
O. Pool Activity Groups must have prior approval by the Director of Golf. All non-WS property owners must pay the current guest usage fee for each day attending.
P. Management reserves the right to permit persons other than members and their guests to use the facilities and to charge a fee for such use.
Q. Personal music devices are not allowed.

COUNTRY CLUB

RULES AND REGULATIONS REVISED JANUARY 2026

Extracted directly from Documents and Governing Policies files

GOLF COURSE

RULES GOVERNING THE USE OF THE GOLF COURSE

The use of the Golf Course cart paths, practice fairways, and practice greens at Golf Course is restricted
to members and their guests subject to the following:

GUESTS AND NON-MEMBERS

Guests and non-members may play the Golf Course provided:
A. All non-members and guests must register in the Pro Shop before teeing off.
B. Non-members and guests must pay the current green fee charges applicable at the time of use.
These fees are posted in the Pro Shop. These fees may be revised by the Association at any time by
written notice.
C. Guests and non-members are subject to all Country Club rules and regulations governing their
play and use of the Country Club facilities.
D. Management reserves the right to permit guests of Management to play the course and to determine
appropriate charges as approved by Association.

GROUND RULES

A. On Saturday, Sundays, and holidays, all players are requested to play in foursomes. On these days a
single player, twosome, or threesome shall have no more standing than a foursome and, as a general
rule, are not permitted to play through because of faster play.
B. Slow play: If players fall one clear hole behind the players in front of them, they must invite the
players behind them to play through.
C. Fivesomes: On Saturdays, Sundays, holidays and during tournaments, fivesomes are not allowed
unless approved by course management. The Pro Shop staff may grant exceptions when the golf
course is not crowded.
D. A single player has no special rights on the Golf Course.
E. Non-Member Tournaments: Golf tournaments in which non-members participate are not permitted
without the approval of the course management.
F. Each player must have their own bag and clubs.
G. All players must respect homeowner’s property, i.e., do not drive onto a homeowner’s property, do
not enter a fenced area.
H. Carts shall not be driven beyond the out of bounds markers.

AVOIDING DAMAGE TO GREENS AND APPROACHES
1. If your ball lies on the green or the approach of a hole other than the one being played, it must
be lifted and dropped to one side without penalty.
2. Players must not go on putting greens with their golf bags, pull carts or golf carts.
3. Obey all posted course signage.

RESERVATIONS

Tee times are required for all play except for those pre-approved by Management.

PLAYING THE COURSE

Play should be from the first tee to the eighteenth green in regular order. With the approval of Pro Shop
staff, a match may be started at some other point.

GOLF CARTS

A. Only such low-pressure tire golf carts of a type approved by the management of Association will be
allowed on the golf course.
B. Privately-owned golf carts will be allowed on the Golf Course subject to the terms of the "Golf Cart
Trail Plan" which is available in the Pro Shop.
C. Private carts that are not on the Trail Plan must pay the current cart rental fee each and every time
they use their carts on the course.
D. Private golf carts must comply with all golf cart rules.
E. Country Club leased golf carts are available on a rental basis.
F. Minors shall not use or operate golf carts at any time on Country Club property unless they have a
valid Texas driver’s license.
G. Two players may share the use of a golf cart and shall be equally responsible for its operation and
for the fee. No more than two players shall ride at one time.
H. Rental fees will be charged for the use of golf carts on the Golf Course. Fees will be set by the
Association.
I. Golf Carts shall not be used on the course when, in the opinion of the Course Superintendent or Pro
Shop staff, the condition of the course is such that their use might be harmful to the course.
J. Carts should always be operated in conformity with good judgment for the preservation of the
course and should follow all instructional or directional signs and cart paths wherever they are or
may be installed.
K. Cart operators shall keep their place in order of play on the course. Faster play because of cart use
does not provide the right to pass a walking group unless there is at least one clear hole ahead.
L. The Country Club shall carry proper insurance covering the use of its carts. The Country Club shall
not be responsible for accidents, due to negligence, carelessness, or recklessness in the use of any
carts. Damage to the Country Club-owned carts, when operated improperly, shall be charged to the
operator of the cart.
M. The number of rental carts used by a playing group should be one cart for a single player or
twosome, two carts for a threesome or foursome and three carts for a fivesome, unless approved by
course management.
N. These rules may be modified at any time by the Association.

PENALTIES

Breach of the rules of etiquette, rules of the Golf Course, ground rules or golf cart rules shall be reported
to the Pro Shop staff. After investigation by Management, the violators will be subject to the actions
stated below.
Members and Country Club Staff should report violations of the rules and regulations to the
management. Management shall report such violations to the Association. In the event that any
Property Owner Member (or his guest or family members for whom he is responsible) should
violate the Country Club rules, the following actions will be taken by Country Club staff or
Management as meets the severity of the violation: verbal warning, written warning in accordance
with the POA Complete Policy Manual, and/or temporary suspension of Country Club privileges
and/or fines in accordance with the POA Complete Policy Manual.
Associate Members are subject to revocation of their membership and forfeiture of their due for violations of
this manual.

ASSOCIATE MEMBERSHIPS

The following rules and regulations are An Associate Membership is an individual membership open to
non-property owners that cost the same amount as current POA dues. This membership will give the
associate member and spouse access to the golf course, 19 th hole, fitness center, pickleball/tennis
courts and front swimming pool. With this membership, the associate member will be allowed to play
golf for free but must pay a cart fee.

TRAIL PLANS

A. Breach of the rules of etiquette, rules of the Golf Course, ground rules or golf cart rules Members
in good standing with the POA as stated in the Consolidated, Restated and Amended
Reservations, Restrictions and Covenants for Westwood Shores Subdivision. Trinity, Texas, pay
an annual trail fee for rights to drive the private golf carts on the course. This right is reserved to
the member, or the “household of a member”, as defined, as a person in permanent legal
residence in the Member’s home.
B. Annual trail fee amount to be paid is determined by the Westwood Shores POA Board of Trustees.
C. Members may pay this fee either annually or in quarterly payments.
D. Quarterly payees will require a bank or credit card withdrawal each quarter. If a trail plan is paid
on a quarterly basis, an administrative processing fee (to be determined by the Association) per quarter
shall be assessed in addition to the quarterly payment.
E. Each cart will receive a sticker when the Trail Fee is paid. Old stickers must be removed and the
new sticker will be placed in a designated area on the driver’s side.
F. Those members that have more than one cart on the plan will be charged one half the rates per
each additional cart.
G. A first time Trail Plan member could start any time and the annual fee would be pro-rated
quarterly and would include the entire quarter in which the Trail Plan was started.
H. Trail Plan participants may use a club cart five (5) times annually without charge when their cart
is under repair. They may still ride with another Trail Plan member without charge.
I. The Trail Plan begins April 1 st of each year and a member has a fifteen (15) day grace period to
pay the fee.
J. Members living out of state for six (6) months each year will pay one half of the annual rate.

K. Golf cart must be approved for the course along with the appropriate tires.
L. Drivers of private golf carts on golf course premises must have a valid driver’s license.
M. Guests not playing golf are allowed to ride in a private cart without being charged.
N. Trail Fees are non-transferable and non-refundable. The only exception to this rule is that a partial
refund may be made on the annual trail plan fee. If the trail plan member dies within thirty (30) days of
paying the annual trail plan fee, a 50% refund (including tax) shall be made to the member’s next of kin. If
the trail plan fee is paid quarterly, no refund shall be made.

COUNTRY CLUB

RULES AND REGULATIONS REVISED JANUARY 2026

Extracted directly from Documents and Governing Policies files

WESTWOOD SHORES COUNTRY CLUB
RULES AND REGULATIONS REVISED JANUARY 2026

The Rules and Regulations are set forth in this booklet for the members of the Country Club to promote
the welfare of the community and the peaceful enjoyment of the recreational facilities at Westwood
Shores. Cooperation among all concerned will create mutual entertainment and enjoyment for all our
members.

GENERAL RULES AND REGULATIONS

MEMBERSHIPS

Property Owner Membership:
Any property owner in good standing and their account is paid current (this shall include sums due in
the form of General Maintenance Assessments, Recreational Assessments, Townhouse Maintenance
Assessments, fees, fines, deductions, charges, and Special Assessments commensurate with property
ownership) and their household is considered a member of the Association. Memberships terminate
with the sale of property. Upon the sale of property, a membership transfer fee and a recorded
warranty deed is required to change the membership on the Association’s record.
Associate Membership (non-property owner):
Any non-property owner and their household who has been accepted into Association either through
grandfathering conditions or under the following guidelines is considered a member. (The Westwood
Shores POA Board of Trustees shall set annually the allowable number of memberships)
 An initiation fee of $1,000 is to be paid in full at the time of membership initiation.
 All Associate Memberships are assessed and paid on a prorated basis for any remaining
part of the calendar year for the first period of membership. Dues and fees are to be paid in
full at the time of initiation of membership including Tax. All fees and dues are non-
refundable, and the Membership is non-transferable. Associate Membership dues and fees
shall be set annually by the POA Board of Trustees.
 Any Associate Membership whose membership has been revoked due to a laps in payment
of dues may reapply for membership provided that an “associate membership spot” is
available and all fees and dues are paid in full. An initiation fee of $1000 will be required at
the time of re-initiation along with applicable WWS dues.

MEMBERSHIPS

Any Member in good standing may invite a Any Member of the Association shall be entitled to use of
the Country Club facilities, provided however; that he/she is a Member in good standing and that their
account is paid current.
The household of a Member may use all of the same Country Club facilities. A household member is
defined as a person in permanent legal residence in a Member’s home, excluding Tenants as defined in
in this document.
Use of the recreational facilities, as provided for in executed use agreements as entered into by the
Association, requires application for Country Club membership and approval of said application by the
Association.
Reference is made to the Bylaws of the Association wherein the Board is vested with the authority to
adopt and amend rules and regulations which it, at any time, deems advisable or necessary. The power
to enforce withdrawal of membership privileges is vested in the Board, in the event that a Member is
no longer in good standing. Members, their household, and Tenants, whose privileges are suspended
are not allowed to use any of the Common Areas as a guest.

GUESTS AND TENANTS

Any Member in good standing may invite a person or persons as his guest to use the Country Club
facilities. A Tenant is a guest of the Owner from whom he/she rents. A Tenant is defined as the
party(ies) to an Association approved lease as set forth in Article 7 of the POA Complete Policy Manual.
The Member must be physically present in the Subdivision while their guest is using Country Club
facilities, or the Member must request approval from management for use by the guest without the
Member’s presence in the Subdivision and pay any required fee. In the case of Tenants, an approved
leasing application must be on file in order for use of the facilities without the Owner present. Approved
Tenants may receive the rights to use the facilities from the Member, by giving written permission to
the specific tenant with loss of their own rights for that specific property. Each Member will be
responsible for the conduct and adherence to the rules of their guests and Tenants.
Tenant provisions of this document do not apply to Associate Members.

DAMAGES AND LIABILITY

Property of the Association may not be removed by any Member or guest at any time. Members who
are responsible for the removal or damage of Association property will be required to pay for its
replacement.
Members will be held responsible for the actions of their guests, Tenants, and their respective
household members.
The Association is not responsible for any of the Members’ or guests’ personal belongings left on the
Association’s premises for any reason.

GUEST AND NON-MEMBER FEES

Members will be held responsible for all fees, charges, or damages incurred by their guests.
All guests/Tenants will be subject to any and all guest fees in effect as required by the Board.
Non-member use of the Golf Course and other facilities as applicable will be subject to all fees as set by
the Board.

HOURS OF OPERATION

All facilities including the Golf Course are closed on all Mondays unless otherwise noted.
The Clubhouse hours of operation are subject to change for seasonal operation, special events, and the
needs of the members. Hours will be posted in the Pro Shop and Association website
(westwoodshorespoa.com).
Tennis/Pickleball Courts are open during daylight hours.
The Swimming Pool is opened as posted from April 1st to October 31st, weather permitting.
Hours of operation may be changed at the discretion of the Association.

HOLIDAYS

The Golf Course will be open on most holidays. The facilities are available on Memorial Day, July 4 and
Labor Day. All Clubhouse facilities will be closed on Thanksgiving Day, Christmas Eve, Christmas Day
and New Year’s Day.
Members in good standing and their guests may utilize the Golf Course on holidays, either walking or
using their own carts with approved Trail Plan sticker, provided course condition is playable and all
rules are followed.

FOOD AND BEVERAGE ON PREMISES

All consumption of alcoholic beverages shall be in compliance with the Rules and Regulations of the
Texas Alcohol & Beverage Commission.
Members and guests are expected to conduct themselves at all times, with respect to alcohol
consumption, as in all other manners, with due regard for the common good of the Country Club and
the rights and feelings of other members, their guests, and families.
All events where food is served at the Country Club are required to use the food/beverage service of
the 19th Hole. A prior User Agreement, approved by the 19th Hole/Events Manager, may allow use of
special food items to be brought in for the event.

SMOKE/VAPE FREE FACILITY

The Country Club is a smoke/vape free facility. Smoking is allowed in designated smoking areas and
parking lots only.

DRESS

Swimming attire is not permitted in the Clubhouse without cover-ups. Bathhouses are provided for
usage by members and their guests.

Proper golf attire with approved collar is required on the golf course, putting green, and driving range. Only
shirts with collars are allowed. Collars are defined as lay down collars, mock collars, mandarin collars or blade
collars. No cut-offs, muscle shirts, tee-shirts or tank tops are allowed on the golf course. No sleeveless shirts are
allowed for men. No athletic shorts (gym or mesh) or cut-off shorts are allowed. Only soft spike golf shoes or soft
sole tennis shoes are allowed on the course. Proper golf attire with approved collars is required for non-
players who accompany a golfer on the golf course.
The Country Club reserves the right to refuse service to those persons whom the staff deems to be
inappropriately attired.

CONDUCTING BUSINESS

No article will be exposed for sale, subscription papers circulated, or advertisement displayed without
permission of the Association.

PETS

Pets are not allowed in the Clubhouse or on the Golf Course at any time.

VEHICLES AND RECREATIONAL ACTIVITIES

Automobiles and motorcycles are permitted in the designated parking lots and drives only and are not
permitted on facility grounds. (Exceptions may be made for approved events to allow vehicles to park
on designated areas on the grounds.) Golf cart parking is not permitted under the covered patio.
Vehicles will not be allowed to park in the main driveways, except to receive or discharge passengers.
Vehicles should be parked in the designated parking lots.
No skateboards, scooters, bicycles, ebikes, ATVs, diesel powered vehicles or other recreational items
will be allowed on the Golf Course or Golf Course cart paths.
The use of the golf course for walking, running or fishing is permitted only during non-golfing hours.

VIOLATIONS

Members and Country Club Staff should report violations of the rules and regulations to the
management. Management shall report such violations to the Association. In the event that any
member (or his guest or family members for whom he is responsible) should violate the Country Club
rules, the following steps will be taken by Country
Club staff or Management:
1. Verbal warning
2. Written warning in accordance with the POA Complete Policy Manual
3. Temporary suspension of Country Club privileges and/or fines in accordance with the POA
Complete Policy Manual

RULE CHANGES

The Association reserves the right to make amendments and changes to the rules and regulations as it
deems necessary.

COMPLAINTS

Regardless of the good intentions of members and management, and the greatest effort to provide
quality service to the membership, there will arise a need for suggestions or complaints from time to
time. Please make these in writing to the Association.